Nursing Report Sheets

Understand the key components of Nursing Report Sheets and the best practices for using them.

By Ericka Pingol on Jul 15, 2024.


Fact Checked by Ericka Pingol.

Use Template
Nursing Report Sheets PDF Example
ToolbarShare uiAI Icon

What is a Nurse Report Sheet?

A Nurse Report Sheet, also known as a nursing brain sheet or patient report form, is a comprehensive document that healthcare professionals use to communicate all the details about a patient's condition, treatment plan, and progress during shift changes or when transferring the patient between units or facilities.

Documenting through brain sheets is vital for ensuring continuity of care and effective communication among nurses, even nursing students, and other healthcare providers. This report sheet typically contains several sections that capture various aspects of the patient's medical history, current condition, and ongoing care (Mykkänen et al., 2016).

These sheets are especially valuable for a nursing student or a new nurse, as they serve as valuable education tools. They help students learn how to prioritize important information, communicate effectively with other healthcare professionals, and stay organized during their clinical rotations or job experiences as early in nursing school.

How does it work?

Our printable Nursing Report Sheet is divided into various sections to make filling it out easier. The sections include patient information, medications, vital signs, and assessments. Here's how to get started with this free template:

Step 1: Obtain a copy

You can download the free Nursing Report Sheet template using this page's link or the Carepatron app. It is also available in our extensive resources library.

Step 2: Enter patient information

Enter the patient's name, age, and other relevant personal information. Then, enter the patient's medical history, including any chronic conditions or medications they take.

Step 3: Record relevant details

Use the template to record the patient's vital signs, lab results, interventions, and other pertinent information. List any treatments or medications the patient takes and their response to them.

Step 4: Save your report

Once you have completed the Nursing Report Sheet, save it securely. This will make it easy to refer to the patient's information.

When would you use this Nurse Report Sheet?

You can use the Nursing Report Sheet template to provide a patient assessment and care plan. This includes admissions, follow-up visits, post-operative assessments, and other scenarios. This form is also useful to:

Monitor vital signs

Using a Nursing Report Sheet, you can easily track and record a patient's vital signs, such as heart rate, blood pressure, respiration, temperature, etc. This information can help you create a comprehensive picture of the patient's health condition, especially for an ICU nurse, where this information is crucial.

Document interventions

When assessing patients, it's essential to document any interventions or treatments performed. A Nursing Report Sheet can help you keep track of all the steps taken to ensure a patient's safety and well-being.

Provide a comprehensive overview for other medical professionals

This template can provide a comprehensive overview for other medical professionals who may consult on the patient's care. This can help ensure that the patient receives the best possible care.

Keep a secure record of patient information

The Nursing Report Sheet is an easy way to store patient information securely and confidentially. It can help you monitor important information when giving a report.

Benefits of using a Nursing Report Sheet

Using a Nursing Report Sheet offers numerous benefits, especially ensuring patient safety and facilitating effective communication among healthcare professionals. Here are some key advantages:

  • Promoting patient safety: Nursing Report Sheets help minimize the risk of medical errors by accurately documenting and sharing all relevant information about a patient's condition, treatment plan, and progress. This enhances the quality of patient care and helps prevent potential adverse events.
  • Streamlining handoff communication: They provide a structured way to communicate crucial details to the oncoming nurse during shift changes or when transferring patients between units or facilities. This ensures that key information about the patient's condition and ongoing care is not missed or misinterpreted (Dingley et al., 2008).
  • Enhancing continuity of care: Nursing Report Sheets enable experienced nurses and those new to the case to quickly understand the patient's situation and provide appropriate care by outlining a comprehensive overview of the patient's medical history, current condition, and treatment plan.
  • Promoting organization and efficiency: Nursing Report Sheets are a central repository for all relevant patient information, allowing nurses to stay organized and efficiently manage their tasks and responsibilities during their shifts.
  • Facilitating documentation: Many hospitals and healthcare facilities require these sheets as part of their documentation processes. These sheets provide a standardized format for capturing essential patient data, ensuring consistency and completeness in medical records.


Dingley, C., Daugherty, K., Derieg, M. K., & Persing, R. (2008). Improving patient safety through provider communication strategy enhancements. In K. Henriksen (Eds.) et al., Advances in patient safety: New directions and alternative approaches (Vol. 3: Performance and tools). Agency for Healthcare Research and Quality (US).

Mykkänen, M., Miettinen, M., & Saranto, K. (2016). Standardized nursing documentation supports evidence-based nursing management. Studies in Health Technology and Informatics, 225, 466–470.

What is a nursing brain sheet?
What is a nursing brain sheet?

Commonly asked questions

What is a nursing brain sheet?

A nursing brain sheet is a tool nurses use to organize and prioritize patient care tasks during a shift. It is a concise and structured document that outlines the patient's current status, medications, treatments, and any changes or concerns. The brain sheet helps nurses stay focused and ensure that all necessary tasks are completed during the shift.

What should be included in a nursing report?

A nursing report should include all relevant information about the patient's current status, including vital signs, medications, treatments, and any changes or concerns. The report should also include the patient's medical history, allergies, and any relevant test results or laboratory values. Additionally, the report should outline the

What is included in a nursing change of shift report?

A nursing change-of-shift report commonly covers the patient's current status (vital signs, medications, treatments, and any changes or concerns), a list of the patient's current medications and treatments with dosages and frequencies, any changes or concerns the nurse has about the patient's condition or care, and the patient's plan of care, including goals, objectives, and any updates.

Join 10,000+ teams using Carepatron to be more productive

One app for all your healthcare work