Coaching Log

Track sessions and progress, and achieve optimal outcomes with the Coaching Log. Get access to a free PDF template now.

By Joshua Napilay on Apr 08, 2024.

Fact Checked by Ericka Pingol.

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What is a Coaching Log?

A Coaching Log is a valuable resource used in coaching to record and track coaching sessions, client progress, and various coaching-related activities. It is a comprehensive and organized documentation tool that helps coaches keep detailed records of their interactions with clients, the goals set during coaching sessions, the strategies employed, and the outcomes achieved.

The primary purpose of a Coaching Log is to facilitate effective coaching by enabling coaches to review past sessions, identify patterns, track progress, and make data-driven decisions to enhance the coaching process. By maintaining a log, coaches can gain valuable insights into the strengths and weaknesses of their coaching methods and tailor their approach to meet each client's unique needs better.

Typically, a will include essential details such as the date and duration of each session, the topics discussed, the action plans agreed upon, and any homework or tasks assigned to the client. It may also contain reflections and observations from the coach about the client's progress, challenges faced, and breakthrough moments. Additionally, coaches may use the log to record their insights and self-assessments, which helps them continuously improve their coaching skills and techniques.

Coaching is a collaborative and dynamic process, so the Coaching Log also serves as a communication tool between coaches and their clients. Both parties can review the log to stay on the same page, track goals, and assess the effectiveness of the coaching relationship.

In the digital age, many coaches use specialized to create and maintain their Coaching Logs efficiently. These software solutions often offer additional features like data analysis, goal tracking, and integration with scheduling tools, making the coaching process more streamlined and organized.

Printable Coaching Log

Download this Coaching Log to effectively track sessions and client progress.

How does it work?

Here's how it works, broken down into steps:

Select a Template

Choose a suitable Coaching Log template that aligns with your coaching style and requirements. Templates can be found online or through practice management software.

Client Information

Enter essential client details such as the client's name, contact information, coaching goals, and relevant background information.

Session Details

Record the date, time, and duration of each coaching session. This allows you to track the frequency of sessions and the overall coaching progress.

Session Agenda

Outline the topics and objectives to be addressed during the coaching session. A clear session agenda keeps the coaching process focused and goal-oriented.

Session Notes

During the coaching session, take detailed notes on the client's responses, insights, challenges, and action plans discussed. Documenting these key points helps track the client's journey and ensures session continuity.

Action Items

Record any homework, tasks, or action items assigned to the client. These actionable steps promote client accountability and progress outside of coaching sessions.

Progress Assessment

Evaluate the client's progress since the previous session. Note any milestones achieved or obstacles faced, helping the coach and client identify areas for improvement.

Coach's Reflections

Include reflections and observations from the coach's perspective. These insights can contribute to refining coaching strategies and ensuring the effectiveness of the coaching approach.

Goal Tracking

Utilize the Coaching Log to monitor the client's progress toward their coaching goals. Track their development and celebrate achievements along the coaching journey.

Promote Accountability

The Coaching Log fosters accountability for both the coach and the client by documenting commitments made and actions taken during the coaching process.

Regular Review

Periodically review the Coaching Log to identify patterns, measure progress, and make data-driven adjustments to the coaching approach.

Coaching Logs Example (sample)

In this coaching log example, John Doe is the client, aiming to enhance time management and improve work-life balance. The coaching session lasted one hour on July 15, 2023, from 2:00 PM to 3:00 PM.

During the session, John received support from the coach to prioritize tasks and establish boundaries between work and personal life. Action items included creating a to-do list and implementing time-blocking. John successfully implemented the techniques and reported a sense of control over his schedule. The coach praised John's commitment to change; goal tracking showed 70% achievement of short-term goals. Both coach and client remain dedicated to achieving coaching goals. The coaching log will be reviewed regularly, with the next session scheduled for July 29, 2023.

Download this Coaching Log Example:

Coaching Logs Example (sample)

When would you use this Template?

The Coaching Log Template is a valuable resource for various practitioners and coaches, providing an organized and structured approach to document coaching sessions and client progress. Here are instances where this template proves beneficial for relevant practitioners:

  • Ongoing Coaching Relationships: The Coaching Log Template is commonly used in ongoing coaching relationships. When a coach engages in multiple sessions with a client over an extended period, the template is a consistent record-keeping tool to track the client's progress, review past sessions, and set new goals.
  • Goal-Oriented Coaching: The Coaching Log Template is invaluable for coaching engagements with clear and well-defined goals. Coaches can document the client's initial goals, strategies discussed, and action plans, making measuring progress and celebrating achievements easier.
  • Progress Monitoring: When clients work towards specific milestones or seek to overcome challenges, the Coaching Log Template becomes essential for monitoring their journey. It enables coaches to analyze trends, identify obstacles, and adjust techniques accordingly.
  • Coaching Interventions: In cases where coaches use various coaching interventions and techniques, the Coaching Log Template helps track which methods were applied, their outcomes, and their effectiveness for each client.
  • Client Accountability: The Coaching Log Template fosters client accountability by recording commitments made during coaching sessions. Clients are more likely to stay on track and complete agreed-upon tasks when they see their progress documented.
  • Performance Improvement Coaching: Coaches assisting individuals or teams in improving performance, such as leadership coaches or sports coaches, can utilize the Coaching Log Template to evaluate progress over time and identify areas that need further development.
  • Coaching with Multiple Clients: When managing multiple coaching clients simultaneously, the Coaching Log Template provides an organized way to differentiate between clients, ensuring each receives personalized attention and support.


The Free Coaching Log Template offers numerous advantages to coaches and practitioners seeking to enhance their coaching process and client outcomes. Here are the key benefits:

Better Organization and Structure

The template provides a structured framework for coaches to document coaching sessions, ensuring that important details are captured systematically. It helps maintain an organized record of client information, session agendas, and action items, facilitating easy access and review.

Enhanced Client Progress Tracking

With the Coaching Log Template, coaches can effectively monitor client progress, tracking their development towards set goals and objectives. The template aids in identifying patterns and trends, enabling coaches to tailor coaching strategies based on individual client needs and progress.

Improved Client-Coach Communication

The Coaching Log Template fosters better communication between coaches and clients by facilitating clear documentation of coaching insights, action plans, and reflections. Clients can refer to previous session notes, promoting continuity and reinforcing coaching concepts.

Accountability Reinforcement

By recording commitments and action items in the Coaching Log, the template holds the coach and the client accountable for the goals and tasks they have set during the coaching process. It encourages clients to take ownership of their progress and motivates them to work towards achieving desired outcomes.

Data-Driven Decision-Making

Utilizing the Coaching Log Template allows coaches to make data-driven decisions regarding coaching strategies and interventions. The log serves as a valuable resource for coaches to assess the effectiveness of different coaching techniques and refine their approaches for optimal results.

Continuous Improvement for Coaches

Coaches can leverage the Coaching Log Template for self-evaluation and continuous improvement of their coaching practice.

By reviewing past coaching sessions and client progress, coaches can identify areas of strength and areas that may require further development in their coaching skills.

Why use Carepatron as your Coaching Log app?

Utilizing Carepatron as your Coaching Log app offers a specialized and tailored solution for effectively managing coaching sessions and client progress. Carepatron's Coaching Log Software is specifically designed to cater to the unique needs of coaches, making it the ideal platform for this type of work.

  1. Dedicated Coaching Log Features: Carepatron's Coaching Log app has dedicated features explicitly designed for coaches. It provides structured templates to record client information, session details, goals, reflections, action items, and progress tracking—all in one centralized platform.
  2. Streamlined User Experience: Carepatron prioritizes a user-friendly interface, ensuring coaches can easily navigate the software and focus on delivering exceptional coaching experiences. The intuitive design simplifies the documentation process, enhancing efficiency and productivity.
  3. Data Security and Confidentiality: Carepatron strongly emphasizes data security and privacy. Coaches can trust that all client information and coaching logs are securely stored with robust encryption and access controls, maintaining confidentiality and compliance.
  4. Customization for Personal Touch: The Coaching Log app in Carepatron allows coaches to personalize templates to align with their coaching style and preferences. This level of customization fosters tailored interactions with clients, enhancing the coaching experience.
  5. Seamless Integration for Efficiency: Carepatron's Coaching Log Software seamlessly integrates with other essential features, such as scheduling, progress tracking, and invoicing, streamlining the coaching practice management process within a unified platform.
  6. Real-time Accessibility: With Carepatron's cloud-based solution, coaches can access their Coaching Log from any location with an internet connection. This real-time accessibility allows for immediate updates, collaboration, and review of client progress on the go.
  7. In-depth Analytics for Insights: Carepatron's Coaching Log Software offers advanced analytics and reporting features. Coaches can analyze coaching data, identify trends, and measure the effectiveness of coaching strategies, empowering them to make data-driven decisions for better client outcomes.
Practice Management Software


Coaching Log Template (FREE - 2023 updated) - Bonsai. (n.d.).

Mentoring, C. &. (n.d.). How do you share and communicate your coaching log template with your coachee and other stakeholders?

Performance Coaching Letter Template. (n.d.). Managers | HR - Miami University.

Practice. (2023). Record sessions with the perfect coaching log template. Practice.

Results for coaching logs  | TPT. (n.d.).

Sourjah, S. (2022). How To Write Effective Coaching Notes: 5 Templates & Solutions. Quenza.

Syed, H. (2022, June 15). Guide to Creating & Maintaining a Coaching Log. Coach Transformation Academy.

Who uses the Coaching Log?
Who uses the Coaching Log?

Commonly asked questions

Who uses the Coaching Log?

Coaches from various domains, including life coaches, career coaches, executive coaches, sports coaches, and wellness coaches, use the Coaching Log to effectively track coaching sessions and client progress.

When do you use the Coaching Log?

The Coaching Log is used during ongoing coaching relationships to document coaching sessions, set goals, track progress, and record action items. It is essential in goal-oriented coaching and when personalized tracking and evaluation are crucial.

How is the Coaching Log used?

Coaches use the Coaching Log to maintain structured records of coaching sessions, client information, agendas, notes, reflections, and action items. It facilitates better client progress tracking, communication, and data-driven decision-making for continuous improvement in coaching practice.

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