Medical Clearance Letter

Get a complete Medical Clearance Letter template with a detailed example. Download a free PDF to provide your patients with all the necessary information for medical clearances.

By Ericka Pingol on Feb 29, 2024.

Fact Checked by Ericka Pingol.

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What is a Medical Clearance Letter?

A Medical Clearance Letter is a document that confirms an individual's physical and mental health status. It is often requested by employers, schools, or other organizations to ensure that the person is fit to participate in certain activities or fulfill specific responsibilities. The letter is typically written by a healthcare professional such as a doctor, nurse practitioner, or physician assistant.

This document aims to verify that the individual does not have any medical condition or disability that could potentially hinder their ability to perform a job, attend school, or participate in an event. It can also outline any necessary accommodations or restrictions that may need to be made for the individual.

Printable Medical Clearance Letter

Download this Medical Clearance Letter to provide detailed healthcare information to clients.

When would you need a Medical Clearance Letter?

Some common situations where a medical clearance letter may be required include:

  • Employment: Employers may request a medical clearance letter to ensure that an individual is physically and mentally capable of performing the duties required for a specific job.
  • School admissions: Some schools may require a medical clearance letter for students before they can participate in sports or other activities.
  • Travel: Certain destinations may require visitors to provide a medical clearance letter, particularly if they have recently traveled to areas with high-risk diseases.
  • Participation in events: Athletes, performers, and other individuals participating in events or competitions may need to provide a medical clearance letter to ensure they are physically fit to participate.

What information is included in this letter?

The details in a medical letter may vary depending on the document's purpose and the individual's health status. However, some common elements that may be included are:

  • Personal information: This can include the individual's name, date of birth, and contact information.
  • Medical history: The letter may summarize the individual's medical history, including past illnesses or injuries.
  • Current health status: As the healthcare professional, you may outline the current state of the individual's health and mention any ongoing conditions or health concerns.
  • Physical exam results: The letter may include the results if the individual underwent a physical examination as part of the medical clearance process.
  • Medications and treatments: You may list any current medications or treatments the individual is undergoing.
  • Surgical clearance: If the individual has recently undergone surgery or has to undergo surgery, you may mention this in the letter and provide clearance for their participation in activities or events.
  • Restrictions/limitations: Depending on the letter's purpose, specific rules or limitations may be mentioned regarding the individual's health, such as certain activities to avoid.
  • Other information: Your patient may also request to include additional information such as insurance coverage, allergies, or family medical history.
  • Signature and contact information: You should sign the letter and include your contact information if further clarification is needed.

How to use Carepatron's free Medical Clearance Letter template

Our free Medical Clearance Letter template can be used when an individual's health status needs to be confirmed, or they need medical clearances. Here's how to get started with the template:

Step 1: Download the letter form

Access the Medical Clearance Letter template from our website and download it to your device. The letter is available in PDF format.

Step 2: Fill in personal information

Fill in the individual's personal information, including their name, date of birth, and contact information.

Step 3: Provide medical history

Add a summary of the individual's medical history, including any ongoing medical conditions or health concerns.

Step 4: Include physical exam results (if applicable)

Include the results in the letter if the individual underwent a physical examination or medical clearance exam. This can be done by attaching a separate report or incorporating the results into the letter.

Step 5: List medications and treatments

Be sure to list any current medications or treatments the individual is undergoing. Write down the medication name, dosage, and frequency. For example, if the patient takes blood pressure medication, write "Amlodipine 5mg, once daily."

Step 6: Mention restrictions/limitations (if necessary)

Depending on the letter's purpose, specific rules or limitations may be mentioned regarding the individual's health, such as certain activities to avoid.

Step 7: Sign and include contact information

Sign the letter and include your contact information as the healthcare professional for any further questions or clarification.

Medical Clearance Letter example (sample)

Our team has created a sample Medical Clearance Letter to illustrate how you can easily use our free template. You can use this as a reference when creating your letter or for educational purposes. Feel free to view it here or download a PDF copy.

Download this free Medical Clearance Letter example here:

Medical Clearance Letter example (sample)

Why use Carepatron as your clinical documentation software?

Carepatron is a comprehensive and user-friendly clinical documentation software that offers many benefits for healthcare professionals:

  • Streamlined documentation process: Our platform allows you to quickly and easily document patient encounters, saving you time and effort.
  • Secure storage of patient information: Carepatron utilizes advanced security measures to ensure the confidentiality of patient data.
  • Customizable templates: We offer a variety of templates for different specialties, and you can also create your own templates to fit your specific needs.
  • Collaborative features: Our platform allows accessible communication and collaboration between healthcare professionals, ensuring seamless patient care.
  • Accessible from anywhere: With our cloud-based system, you can access patient information and documentation from any device with an internet connection.

Trusted by thousands of healthcare professionals, Carepatron is a reliable and efficient solution for all your clinical documentation needs.

Try it out today and experience the benefits for yourself! 

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What is a medical clearance letter?
What is a medical clearance letter?

Commonly asked questions

What is a medical clearance letter?

A medical clearance letter is a document a healthcare professional provides that states a patient has been reviewed and is considered fit for a specific medical intervention, such as heart surgery or other procedures. In the medical field, such letters are often required to ensure patients with health conditions can safely proceed with the desired medical care.

When might someone need to be medically cleared?

Given their health condition, individuals may need to be medically cleared before engaging in certain activities or treatments that could pose a risk. Examples include undergoing major surgery, starting a new exercise regimen, or participating in physically demanding events.

What kind of information is included in a medical clearance letter?

A medical clearance letter typically includes the patient's name, a statement of their health condition, the healthcare professional's assessment of the patient's ability to undergo the procedure or activity safely, and any recommendations for care or restrictions needed.

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