Vital Sign Sheets

Implement our vital signs sheet into your healthcare practice to automate data collection. Improve accuracy, organization, and achieve better clinical outcomes today.

By Wynona Jugueta on Jul 15, 2024.


Fact Checked by Nate Lacson.

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What is a Vital Sign Sheet?

A vital sign sheet is a resource that healthcare providers use to track and record vital signs of their patients over a specific period of time. These include classic vital signs such as respiration rate, heart rate and body temperature, which are key indicators of patient health, that are an essential aspect of delivering care to a patient, as they are key indicators of a patient's health. Doctors and nurses have been trained to observe trends in vital signs, which can help identify issues or signs of poor health.

To help simplify the process of tracking a patient's vital signs, we've designed a PDF template. This can be printed out or stored online, where it can be quickly and easily accessed by practitioners. Our specific sheet is designed as a table that covers six classic vital signs, including weight, temperature, blood pressure, pulse, respiration, and pain levels. There are an additional two columns for the date and the practitioner's initials, to help keep the documents organized and compliant.

By implementing this free resource into your healthcare practice, you will undoubtedly improve the monitoring and documentation of vital signs, helping you deliver the best possible clinical treatment to patients, enhancing patient health.

How does it work?

We have tried to guarantee that the process of implementing the worksheet into your practice is as simple as possible. Although the following steps may seem self-explanatory, this is what you should do in order to gain access and effectively utilize the vital signs sheet. 

Step One: Make the template accessible

Naturally, the first thing you need to do is access the vital signs sheet. We have included a link to the template a little further down this page, alongside a completed vital signs sheet example. If you click on this link you'll be taken to the PDF version of the document, and from here you can save the sheet to your device. Depending on the facilities at your workplace and your own preferences, you can choose to use the electronic version on your device, or obtain a printable vital signs sheet.

Step Two: Complete the sheet

When you are tracking a patient's vital signs, it's time to complete out the sheet. After each time you take a vital sign, fill in the relevant section of the template. Make sure you double-check that you have recorded the information accurately. 

Step Three: Analyze the recorded data 

Ensuring the accuracy of the vital signs data is extremely important. If you make an error or mistake, then you won't be able to track your patient's vital signs appropriately. While you are completing the form, you should refer back to previous entries to determine whether there has been a significant change in any of the values. If there is, you may need to conduct further tests or assessments of the patient's health. 

Step Four: Store the vital signs sheet securely

Completed vital sign documents contain confidential information regarding the patient and their current health status. As such, it is imperative that the document is stored in a HIPAA-compliant manner. There are a couple of options for how you can do this. You can choose to either store the sheet in a physical location with security measures or use an online EHR platform that has safeguards in place.

Who can use this printable Vital Sign Sheet (PDF)?

Essentially, this sheet template can be used by any healthcare practitioner who is measuring the vital signs of a patient. This will often be physicians who work at inpatient facilities, critical care, as well as practitioners who measures a patient's vital signs remotely. Further, there are some patients who live with chronic illnesses or disorders that are required to measure their own vital signs frequently. Although these individuals aren't healthcare practitioners, they will still find the template highly effective for monitoring their health data. Some of the practitioners who will benefit from using this PDF template include:

  1. Nurse practitioners
  2. Medical assistants and student doctors 
  3. Emergency room doctors
  4. Nursing assistants 
  5. Occupational therapists

Why is this form useful for healthcare professionals?

Implementing this vital signs sheet form into your healthcare practice will lead to many different uses for your business. Some of these include:

Improved organization

As I'm sure you know, using templates and resources like this are very useful for improving organization. Although taking vital signs is an important component of working in the healthcare industry, it can be difficult to keep this information organized and coherent at all times. With our template, you won't have to worry about the format or structure of your chart and can instead focus on recording accurate patient health data.

Saves time

Another positive impact of using the this resource, is the time saved in healthcare practice. Rather than having to input the data in a confusing or complex way, you can simply bring up the vital signs template and fill results into the relevant sections of the table. This creates a comprehensive document of vital signs that patient health

Communication across practitioners

Patients who are being treated at an inpatient hospital often have their vital signs monitored, and the practitioners who work at these facilities typically work in shifts. Using this document will help ensure the handover between doctors, nurses, and other practitioners are as seamless as possible.

EHR software feedback

Benefits of Vital Sign Sheets

In addition to having a few uses, our vital signs sheet template will also lead to a range of different benefits. Some of these advantages include:

Accurate data

Collecting accurate patient data is the backbone of the healthcare industry. In order for practitioners to make informed decisions regarding their patient's care, they need to have access to relevant, up-to-date, and accurate information. With this sheet, you'll be able to easily double-check the responses you've recorded to ensure they are accurate, leading to better patient charts. 

Prevent misdiagnosis

Healthcare practitioners are professionally trained to measure and assess vital signs. This information allows them to determine whether or not there are any significant changes in a patient's condition and thus whether any further interventions need to be introduced. By using our printable vital signs sheet, healthcare professionals are likely to be more accurate in their data collection, allowing for a better assessment of patient conditions, reducing the likelihood of misdiagnosis. 

Track care procedures

Completed vital signs documents should be stored well. This means that not only must they be HIPAA-compliant, but it is also a good idea to ensure they are accessible. Keeping vital signs in a location where they can be accessed at a later date will make it much easier for practitioners to refer back to them. In the unfortunate case of a malpractice lawsuit, having this resource will allow practitioners to defend their clinical decision-making while also protecting patients. 


It is a fairly well-known fact that most healthcare practices are looking for ways they can automate and improve their workflow. Monitoring and treating a large number of patients keeps practitioners busy, and this document can help reduce their workload.

Better clinical outcomes

Ultimately, each of these benefits will contribute to overall better clinical outcomes for patients. Ensuring that patient health data is accurate and organized allows practitioners to make more informed decisions, preventing misdiagnosis and leading to positive results.

When to use Vital Sign Sheets?
When to use Vital Sign Sheets?

Commonly asked questions

When to use Vital Sign Sheets?

There are a number of different times when using a vital signs sheet is appropriate. While this depends on the specific needs of your patients, vital signs sheets are particularly useful when a patient is needing urgent attention. The patient may be in an intensive care ward or recovering post-surgery, and the doctor and/or nurse on duty would take their vital signs every hour for 24 hours.

Who completes a Vital Signs Sheet?

Unlike other worksheet templates and documents, the vital signs sheet is mostly designed to be used by practitioners. Patients aren’t often qualified to measure their own vital signs, and given how important accurate data is, these sheets are best left to the healthcare professionals. In saying that, there are some situations where a patient isn’t being treated at an inpatient facility and knows how to measure their own vital signs.

How do I write a Vital Sign Sheet?

There is no one strict way that dictates how you should complete the vital signs sheet. Most patients will require all of their vital signs to be taken, but the order you measure them is up to you and your professional opinion. Depending on how the patient is presenting, you may choose to measure a specific vital sign first and then continue in priority order.

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