Vital Sign Sheets

Implement our vital signs sheet into your healthcare practice to automate data collection. Improve accuracy, organization, and achieve better clinical outcomes today.

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What is a Vital Sign Sheet?

A vital sign sheet is a resource that healthcare providers use to record and track the vital signs of their patients over a specific period of time. Monitoring vital signs is an essential aspect of delivering care to a patient, as they are key indicators of a patient’s health. Doctors and nurses have been trained to observe trends in vital signs, which may lead them to identify any possible issues. 

To help simplify the process of tracking a patient’s vital signs, we’ve designed a PDF vital signs sheet template. This can be printed out or stored online, where it can be quickly and easily accessed by practitioners. Our specific sheet is designed as a table that covers weight, temperature, blood pressure, pulse, respiration, and pain levels. There are an additional two columns for the date and the practitioner’s initials, to help keep the documents organized and compliant. Implementing this vital signs sheet into your healthcare practice will undoubtedly improve the process of taking and monitoring vital signs, helping you deliver the best possible clinical treatment to patients in need.

Printable Vital Sign Sheets

Download these Vital Sign Sheets to track your client's progress and outcomes.

How to Use This Worksheet for Vital Signs 

We have tried to guarantee that the process of implementing the worksheet into your practice is as simple as possible. Although the following steps may seem self-explanatory, this is what you should do in order to gain access and effectively utilize the vital signs sheet. 

Step One: Make the template accessible

Naturally, the first thing you need to do is access the vital signs sheet. We have included a link to the template a little further down this page, alongside a completed vital signs sheet example. If you click on this link you’ll be taken to the PDF version of the document, and from here you can save the sheet to your device. Depending on the facilities at your workplace and your own preferences, you can choose to print the sheet or keep it stored on your device to be edited online. 

Step Two: Complete the sheet

When you are monitoring a patient’s vital signs, it’s time to fill out the sheet. After each time you take a vital sign, fill in the relevant section of the template. Make sure you double-check that you have recorded the data accurately. 

Step Three: Analyze the recorded data 

Ensuring the accuracy of the vital signs data is extremely important. If you make an error or mistake, then you won’t be able to monitor your patient’s vital signs appropriately. While you are completing the vital signs sheet, you should refer back to previous entries to determine whether there has been a significant change in any of the data. If there is, you may need to conduct further tests or assessments of the patient’s health. 

Step Four: Store the vital signs sheet securely

Completed vital signs sheets contain confidential information regarding the patient and their current health status. As such, it is imperative that the document is stored in a HIPAA-compliant manner. There are a couple of options for how you can do this. You can choose to either store the sheet in a physical location with security measures or use an online EHR platform that has safeguards in place.

Vital Sign Sheets Example (Sample)

We understand that sometimes the best way to learn how to use a new resource is to see it in action. This is why we’ve created a sample completed template based on a fictional patient who has healthy and stable vital signs measurements. There is also a link included below that will open the template in the preferred PDF reader on your device, and from there you can download and save the document for later use.

Download this Vital Sign Sheet Example (Sample) here: 

Vital Sign Sheets Example (Sample)

Who Can Use this Printable Vital Sign Sheet (PDF)?

Essentially, this sheet template can be used by any healthcare practitioner who is measuring the vital signs of a patient. This will often be physicians who work at inpatient facilities, but you may also be a practitioner who measures a patient’s vital signs remotely. Further, there are some patients who live with chronic illnesses or disorders that are required to measure their own vital signs frequently. Although these individuals aren’t healthcare practitioners, they will still find the template highly effective for monitoring their health data. Some of the practitioners who will benefit from using this PDF template include:

  1. Nurse Practitioners 
  2. Medical Assistants and Student Doctors 
  3. ER Doctors 
  4. Nursing Assistants 
  5. Occupational Therapists

Why is This Form Useful for Healthcare Professionals?

Implementing this vital signs sheet form into your healthcare practice will lead to many different uses for your business. Some of these include:

Improved organization

As I’m sure you know, using templates and resources like this vital signs sheet is very useful for improving organization. Although taking vital signs is an important component of working in the healthcare industry, it can be difficult to keep this data organized and coherent at all times. With our template, you won’t have to worry about the format or structure of your chart and can instead focus on recording accurate patient health data.

Saves time

Another positive impact of using the vital signs sheet is the time that it will save your healthcare practice. Rather than having to input the data in a confusing or complex way, you can simply bring up the template and plug the results into the relevant sections of the table. 

Communication across practitioners

Patients who are being treated at an inpatient hospital often have their vital signs monitored, and the practitioners who work at these facilities typically work in shifts. Using this sheet will help ensure the handover between doctors, nurses, and other practitioners are as seamless as possible.

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Benefits of Vital Sign Sheets

In addition to having a few uses, our vital signs sheet template will also lead to a range of different benefits. Some of these advantages include:

Accurate data

Collecting accurate patient data is the backbone of the healthcare industry. In order for practitioners to make informed decisions regarding their patient’s care, they need to have access to relevant, up-to-date, and accurate data. With this sheet, you’ll be able to easily double-check the responses you’ve recorded to ensure they are accurate, leading to better patient charts. 

Prevent misdiagnosis

Healthcare practitioners are professionally trained to measure and analyze vital signs. This information allows them to determine whether or not there are any significant changes in a patient’s condition and thus whether any further interventions need to be introduced. Accurate data collection will allow practitioners to assess a patient’s condition better, reducing the likelihood of misdiagnosis. 

Track care procedures

Completed vital signs sheets should be stored well. This means that not only must they be HIPAA-compliant, but it is also a good idea to ensure they are accessible. Keeping vital signs in a location where they can be accessed at a later date will make it much easier for practitioners to refer back to them. In the unfortunate case of a malpractice lawsuit, having this documentation will allow practitioners to defend their clinical decision-making while also protecting patients. 


It is a fairly well-known fact that most healthcare practices are looking for ways they can automate and improve their workflow. Monitoring and treating a large number of patients keeps practitioners busy, and this vital signs sheet can help reduce their workload by saving them time. 

Better clinical outcomes

Ultimately, each of these benefits will contribute to overall better clinical outcomes for patients. Ensuring that patient health data is accurate and organized allows practitioners to make more informed decisions, preventing misdiagnosis and leading to positive results.

Commonly asked questions

When to use Vital Sign Sheets?

There are a number of different times when using a vital signs sheet is appropriate. While this depends on the specific needs of your patients, vital signs sheets are particularly useful when a patient is needing urgent attention. The patient may be in an intensive care ward or recovering post-surgery, and the doctor and/or nurse on duty would take their vital signs every hour for 24 hours.

Who completes a Vital Signs Sheet?

Unlike other worksheet templates and documents, the vital signs sheet is mostly designed to be used by practitioners. Patients aren’t often qualified to measure their own vital signs, and given how important accurate data is, these sheets are best left to the healthcare professionals. In saying that, there are some situations where a patient isn’t being treated at an inpatient facility and knows how to measure their own vital signs.

How do I write a Vital Sign Sheet?

There is no one strict way that dictates how you should complete the vital signs sheet. Most patients will require all of their vital signs to be taken, but the order you measure them is up to you and your professional opinion. Depending on how the patient is presenting, you may choose to measure a specific vital sign first and then continue in priority order.

Why Use Carepatron For Vital Sign Software?

Carepatron is a leading practice management software in today’s healthcare industry. Designed in collaboration with healthcare practitioners, the platform targets a wide range of different areas, helping businesses streamline their processes. As we mentioned, measuring vital signs is an intrinsic aspect of working as a healthcare practitioner, and Carepatron can help ensure you do this well. In addition to offering a robust set of resources, including this vital signs sheet, Carepatron is integrated with a fantastic online EHR for you to store your patient data. After collecting your patient’s vital signs, you can access the online platform and quickly and easily plug in the collected data. With HIPAA-compliant security measures, Carepatron ensures your patient information is protected at all times. 

It would be remiss of us not to mention the other areas where Carepatron excels – just in case you’re looking for an all-in-one software. With continuously developing updates, Carepatron also has tools for medical billing, coding, telehealth, clinical documentation, appointment scheduling, and patient engagement. And what’s even better – you can access these features for free!

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