Coaching Session Structure

Optimize coaching sessions with an effective Coaching Session Structure. Streamline your approach and achieve coaching goals efficiently. Get started now!

By Joshua Napilay on May 15, 2024.

Fact Checked by Ericka Pingol.

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What is a Coaching Session Structure?

A coaching session structure is a framework coaches use to conduct effective sessions with clients. It outlines the flow of the session and elements to achieve coaching goals, providing focus and direction for both coaches and clients.

Typically, a consists of several key components:

  1. Establishing rapport and setting the agenda: The coach begins by building rapport with the client, creating a comfortable and trusting environment. They also set the agenda for the session, clarifying the client's desired outcomes and goals.
  2. Exploring current challenges: The coach encourages clients to discuss their challenges, obstacles, or opportunities. This exploration helps the coach understand the client's situation better.
  3. Identifying strengths and resources: The coach helps the client recognize their strengths and available resources that can be utilized to address the challenges effectively.
  4. Goal setting: Together, the coach and client set specific, measurable, achievable, relevant, and time-bound (SMART) goals the client aims to achieve.
  5. Action planning: The coach collaborates with the client to create a practical action plan that outlines the client's steps to reach their goals.
  6. Overcoming obstacles: The coach helps the client anticipate and address potential obstacles or barriers during their journey towards their goals.
  7. Accountability and progress review: The coach holds clients accountable for their commitments and regularly reviews their progress. This fosters a sense of responsibility and motivation.
  8. Reflection and feedback: Towards the end of the session, the coach encourages the client to reflect on their insights and learning during the session. Additionally, the coach may provide constructive feedback to facilitate growth.
  9. Closing the session: The coach summarizes the key points discussed and ensures the client feels positive and empowered to move forward.

Printable Coaching Session Structure Template

Download this Coaching Session Structure Template to organize and plan for your coaching sessions.

How does it work?

A Coaching Session Structure template is an invaluable tool enabling coaches to conduct effective and purposeful coaching sessions with their clients. By following this template, coaches can ensure they cover all essential aspects of the coaching process and help clients systematically progress toward their goals. Here's how the template works:


Coaches customize the coaching session structure template based on their client's needs and objectives before the session.


At the session's outset, coaches introduce the structure to the client, explaining how the session will unfold and the key areas to address.

Agenda Setting

Coaches and clients collaborate to set a clear agenda for the session, defining the specific goals and focus areas.


Coaches encourage clients to discuss their challenges, aspirations, and opportunities using active listening and powerful questioning techniques.

Goal Setting

Based on the client's aspirations, coaches assist in establishing SMART goals that are specific, measurable, achievable, relevant, and time-bound.

Action Planning

Together, coaches and clients create a step-by-step action plan outlining tasks and milestones to achieve the set goals.

Overcoming Obstacles

Coaches help clients identify potential obstacles and develop strategies to overcome them.

Progress Review

Throughout the session, coaches monitor the client's progress toward their goals, providing necessary feedback and support.

Reflection and Insights

Towards the session's end, coaches facilitate reflection, enabling clients to gain valuable insights and learn from the coaching experience.

Closing the Session

Coaches conclude the session by summarizing key takeaways, acknowledging client efforts, and providing encouragement.

Printable coaching session structure templates can be easily accessed and downloaded from various coaching resources and platforms. These user-friendly templates allow coaches to fill them out manually or adapt them digitally. By having a printable template, coaches can have a tangible guide during coaching sessions, ensuring a well-organized and comprehensive approach that benefits both coach and client alike.

Coaching Session Structures Example (sample)

A Coaching Session Structure is a blueprint for coaches to conduct effective coaching sessions.

The coach establishes rapport with the client and explains the coaching process. They collaboratively set the session's agenda and define specific goals. They establish SMART goals to guide the coaching journey.

With the goals in place, the coach helps the client create a practical action plan, outlining clear steps and timelines. They also address potential obstacles and develop strategies to overcome them. The coach regularly reviews the client's progress throughout the session, providing feedback and support as needed.

Towards the end of the session, the coach facilitates reflection, enabling the client to gain valuable insights and learn from the coaching experience. Finally, the coach summarizes the key takeaways, expresses support, and encourages the client, ensuring a positive and empowering conclusion.

Download this Coaching Session Structure Template Example:

Coaching Session Structures Example (sample)

When would you use this Template?

Here are some specific scenarios when using this template is highly appropriate:

  1. New Coaching Engagements: When starting a coaching relationship with a new client, the template ensures a well-organized and goal-oriented approach from the outset. It helps the coach and the client align their expectations and set clear objectives for the coaching journey.
  2. Goal-Setting Sessions: During goal-setting sessions, the template proves essential in defining specific, measurable, and time-bound objectives. It provides a framework to explore the client's aspirations and outline actionable steps toward achieving those goals.
  3. Complex Coaching Topics: For coaching engagements involving intricate or multifaceted challenges, the template assists coaches in structuring the session effectively. It helps them break down complex issues into manageable components and develop comprehensive action plans.
  4. Progress Tracking: The template serves as a reference point when tracking a client's progress over multiple coaching sessions. Coaches can review previously established goals and action plans, ensuring continuity and measuring progress toward success.
  5. Accountability Sessions: During accountability-focused sessions, the template helps coaches and clients stay on track with the established goals. It reinforces the commitment to action plans and fosters a sense of responsibility in the client's journey.
  6. Client-Centered Approach: The template allows coaches to tailor the session to the client's needs and preferences. By following a structured yet flexible approach, coaches can accommodate individual coaching styles and maintain a client-centered focus.
  7. Overcoming Stagnation: The template can reinvigorate the process when a coaching engagement faces stagnation or lack of progress. It prompts coaches to reassess goals, explore potential obstacles, and adjust strategies to re-ignite client momentum.
  8. Closing and Reflection: In the final coaching sessions, the template aids coaches in summarizing achievements, acknowledging growth, and reflecting on the client's journey. It provides closure and enables clients to appreciate the value of the coaching experience.


The Free Coaching Session Structure template offers several advantages for coaches and their clients. Here are the key benefits:

Streamlined Session Organization

The template provides a structured framework for coaching sessions, ensuring a clear and organized approach to address client needs.

Goal Clarity

By following the template, coaches can help clients define specific and measurable goals, enhancing the coaching focus.

Enhanced Progress Tracking

The template enables coaches to monitor client progress systematically, leading to better accountability and feedback.

Improved Client Engagement

With a well-organized coaching session, clients feel more engaged and motivated throughout the coaching journey.

Customization for Individual Needs

Coaches can adapt the template to suit each client's unique requirements, fostering a personalized coaching experience.

Time Efficiency

Utilizing the template saves coaches time, providing a ready-made structure that can be applied across multiple sessions.

The Free Coaching Session Structure template is a valuable resource that empowers coaches to conduct effective coaching sessions, improve goal setting, and enhance the overall coaching experience for their clients. By following this structured approach, coaches can efficiently guide clients toward success and growth in their personal and professional endeavors.

Why use Carepatron as your Coaching Session Structure app?

Carepatron is the top choice for coaches seeking an efficient and tailored platform to manage their coaching session structure. Here are the specific reasons why Carepatron excels in this area:

  1. Tailored Coaching Session Templates: Carepatron offers a wide range of pre-designed Coaching Session Structure templates specially curated for various coaching niches, such as life coaching, career coaching, executive coaching, and wellness coaching. Coaches can select templates that align with their specialization, saving time in session planning and ensuring a focused coaching approach.
  2. Easy Customization: Coaches can effortlessly customize the Coaching Session Structure templates to match their coaching style and each client's unique requirements. Personalization options allow coaches to add branding elements, making the sessions more cohesive and professional.
  3. Intuitive Session Organization: Carepatron's user-friendly interface makes organizing coaching sessions a breeze. Coaches can schedule sessions, set reminders, and store client progress seamlessly, creating a smooth and organized coaching journey.
  4. Progress Tracking and Goal Achievement: The app provides robust features for tracking client progress and goal achievement. Coaches can set measurable goals with clients and monitor their advancement, ensuring clients stay motivated and accountable.
  5. Secure Data Management: Carepatron prioritizes data security and confidentiality. With robust encryption and privacy measures, coaches can confidently manage sensitive client information within the platform.
  6. Seamless Communication: The Coaching Session Structure app in Carepatron facilitates smooth communication between coaches and clients. Coaches can share session summaries, send follow-up resources, and maintain constant contact, fostering a strong coaching relationship.
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  1. 6 Coaching tips to improve session effectiveness and drive positive change | Together Mentoring Software. (n.d.).
  2. Burton, C. (2023). How to plan a Productive Coaching Session (Free Coaching Session template). Thinkific.
  3. Godbole, P. (2023, March 10). Your guide to executive coaching best practices. Simply.Coach.
  4. Lancia, G., PhD. (2023). 6 Coaching conversation examples and scripts.
  5. Panel, E. (2023, February 23). Changes 15 Coaching Pros Plan To Make In Their Practices In 2023. Forbes.
  6. Practice. (2023). How to create the perfect coaching session structure.
  7. Sharma, D. (2023, March 9). 7 essential call center coaching tips in 2023 | Enthu.AI. Enthu AI | Speech Analytics for Sales Teams.
  8. Zhou, L. (2023, July 22). How to structure a successful group coaching program in 2023. Luisa Zhou.
Who uses the Coaching Session Structure?
Who uses the Coaching Session Structure?

Commonly asked questions

Who uses the Coaching Session Structure?

The Coaching Session Structure is used by various coaches, including life coaches, executive coaches, career coaches, wellness coaches, business coaches, performance coaches, educational coaches, and relationship coaches.

When do you use the Coaching Session Structure?

The Coaching Session Structure is used during coaching sessions to maintain a structured and organized approach. It is employed at the beginning of coaching engagements, goal-setting sessions, accountability sessions, and when tracking client progress.

How is the Coaching Session Structure used?

Coaches use the Coaching Session Structure to guide their coaching sessions effectively. They follow the structured framework, set clear goals with clients, develop action plans, track progress, and ensure a focused and productive coaching experience for clients.

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