9 Best Therapy EMR Software in 2023

Looking for a place where you can securely store a patient’s medical records? Check out our guide of the 9 Best Therapy EMR Software in 2023!

Get Started
Therapy EMR
Therapy EMR

In layman's terms, EMRs or Electronic Medical Records are digital versions of every medical record practitioner needs to offer better patient care. These can be documents where practitioners can find their medical history, medications, checkups, blood pressure readings, doctors' notes, immunization dates, and others. 

Ever since the digitization of documents, having the right software and apps has been essential to practitioners. And while Word documents, note apps, and online cloud-based storage are good tools one can use to create and store medical records, they aren’t always the best. In fact, multiple EMR software are available that won’t only do the functions mentioned above but go above and beyond by streamlining the processes involved. 

Convinced that you need an EMR for your medical practice? Then, we suggest you keep reading to know more about what to look for in EMRs for therapists and a list of the 9 Best Therapy EMR Software in 2023. Hopefully, our information will help you find one that suits your needs.

What Should You Look for in Free Therapy EMRs for Therapists?

Before you pore over the list of the best EMRs for therapy practitioners, here are essential features you and fellow therapists should look for in EMR software. Do remember that each software has its own specialties and priorities. So, it’s best that you narrow down the features you will find helpful and check which software in the list after this section offers those features. 

Simple and Easy

Your chosen software must be simple, easy, and hassle-free to use. This means it must have a UI interface you can easily navigate without needing a manual or tutorial when self-learning or asking another staff member to use it. Moreover, its features must be simple but complete enough for you not to have to compromise and make do with what the software has. 


A practitioner must be able to rely on their software at all times. With cloud-based software, practitioners, especially therapists, can access, create, and save information in real-time. Furthermore, should there be any updates, they can be automatically uploaded for the software’s performance improvement. 

Customizable Templates

Since particular medical records start with a standardized template, practitioners should be able to have access to and edit customizable templates of forms, surveys, assessments, etc. It’d be a plus if the practitioner could create their own templates. 

Reports and Documents

A benefit practitioners have when they opt to go paperless and utilize EMR software is that they save a lot of physical space in an establishment. But, in some instances where the test results must be printed on paper, the EMR software should still be able to store those documents online by allowing practitioners to scan and add them to a patient’s profile. It’d also be beneficial if EMR software could produce reports based on the information stored. 


Accessibility is a massive factor in ensuring transparency. So, EMR software should make it easy for a patient, the practitioner-in-charge, and fellow practitioners caring for the patient to have easy access to the platform, whether to check results or update information. To know if your software is accessible, check if it has a patient portal and can be used on both desktop and mobile devices


Aside from keeping medical records, EMR software that can offer a scheduling feature can also save practitioners and patients time and effort by making booking easier. This will reduce no-shows and keep everyone on schedule.  

E-Presciptions and Tracking Medication

There are practitioners out there who will find this feature helpful, especially if they are the type who prescribes often and needs information on possible interactions between medicines in a snap. 


It goes without saying that EMR software has to be secure because it stores within it valuable patient information. Do double-check if the software you choose is GDPR or HIPAA-compliant and if it has its own encryption system. 

Don’t forget that even after you check all of the features available in the software, you must also search for its price and ratings or reviews to see if it’s worth its value. 

And now that you have information on what you should be looking for in therapy EMR software, without further ado, here’s a list of the 9 Best Therapy EMRs Available in 2023. 

The 9 Best Therapy EMRs Available in 2023


An all-in-one practice management software, Carepatron doubles as an EHR and EMR designed for all medical practitioners, including therapists. On Carepatron, practitioners can provide patients access to a portal, create, edit, and store customizable templates, automate scheduling, and effortlessly share important papers with concerned practitioners. 

Carepatron’s Best Feature

  • Can upload multiple files simultaneously
  • Offers free, downloadable, and customizable templates
  • Comes with a patient portal and automated scheduling features
  • Available as an app on mobile devices
  • HIPAA-compliant

Carepatron’s Limitations - edit

  • Doesn’t come with an e-prescribe feature
  • Doesn’t come with medication tracking
  • Limited storage with the free plan

Carepatron’s Pricing

  • $0/Month/user
  • $12/month/user (when billed annually)
  • $19/month/user (when billed annually)

Carepatron’s Reviews

  • Capterra: 4.5 stars (69 reviews)
  • G2: No review available.



A web-based EHR designed specifically for mental health professionals Therapy Notes also offers features for those looking for EMR software, such as editable templates, clinical documentation, reporting, and scheduling. 

TherapyNotes’ Best Features

  • Has downloadable templates
  • Medical records are separated from administrative and process notes
  • Can store documents and schedule appointments
  • Has real-time analytics and reporting 
  • HIPAA-compliant

TherapyNotes’ Limitations

  • No free plan
  • No separate application for mobile
  • Limited customization for templates

TherapyNotes’ Pricing

  • Solo: $49/month (one user)
  • Group and Enterprise: $59/month (for the first clinician)

TherapyNotes’ Reviews

  • Capterra: 4.7 stars (755 reviews)
  • G2: 4.4. Stars (79 reviews)



ClinicSource is a software aimed to help therapists by offering features and services like storing electronic medical records, managing medical bills, creating invoices, scheduling appointments, and more. 

ClinicSource’s Best Features - edit

  • Has ready-to-use templates for SOAP notes, treatment plans, etc.
  • Has scheduling software
  • Has multiple view options
  • Can be accessed on desktop and mobile devices
  • HIPAA-compliant

ClinicSource’s Limitations

  • Customer support is not available 24/7 
  • No free plan
  • No free trial

ClinicSource’s Pricing

  • First User: $72.95/mo
  • Additional Users: $36.95 (for full users, unlimited visits) or $12.95/mo (for part-time users & non-providers, <25 visits per month)

ClinicSource’s Reviews

  • Capterra: 4.0 stars (63 reviews)
  • G2: 3.5 stars (18 reviews)



Calling themselves “the only EMR platform you’ll ever need,” WebPT offers a variety of features that’ll help practitioners with documentation, digital patient intake, scheduling, customizing templates specifically designed for therapists, and more. 

WebPT’s Best Features

  • Can easily access and share patient charts 
  • Has pre-built templates for therapy and its subspecialties
  • Can upload digitally scanned legacy documents and patient records
  • Has reporting tools
  • HIPAA-compliant

WebPT’s Limitations

  • No mobile application for Android Users
  • Suitable for outpatient rehab practices
  • Limited integration capabilities 
  • Integration has an additional cost

WebPT’s Pricing

  • Lite: $3/day/provider (with unlimited clerical users)
  • Standard: $6/day/provider (with unlimited clerical users)
  • Enterprise: Custom pricing

WebPT’s Reviews

  • Capterra: 4.4 stars (427 reviews)
  • G2: 4.5 stars (153 reviews)

Prompt Therapy Solutions

Prompt Therapy Solutions

PromptEMR is a platform created for the physical therapy industry to address practitioners’ difficulties with documentation, electronic onboarding, scheduling, patient management, analytics, and more. 

Prompt Therapy Solutions’ Best Features

  • Has documentation and treatment templating
  • Has Intelligent search
  • Has scheduling
  • Has real-time data for reports
  • HIPAA-compliant

Prompt Therapy Solutions’ Limitations

  • No free version
  • No prices are offered upfront
  • Users express a desire for minor improvements on several features

Prompt Therapy Solutions’ Pricing

  • Must request a quote

Prompt Therapy Solutions’ Review

  • Capterra: 5.0 stars (15 reviews)
  • G2: No reviews available



CounSol is a web-based software designed specifically for the benefit of mental health professionals. The EMR features they provide are creating custom forms, securing client records, offering client treatment plans, scheduling, booking online appointments, and more. 

CounSol’s Best Features

  • Has custom forms and questionnaires
  • Can schedule appointments on a calendar
  • Can create progress notes and treatment plans
  • Can make online appointments by booking
  • HIPAA-compliant

CounSol’s Limitations

  • Services available only to those in the US and Canada
  • No separate app for mobile
  • No free plan

CounSol’s Pricing

  • Standard: $49.95/month (1 counselor). Add $35/month/counselor. 
  • Standard Plus: $59.95/month (1 counselor). Add $40/month/counselor.
  • Premium: $64.95/month (1 counselor). Add $45/month/counselor.
  • Premium Plus: $69.95/month (1 counselor). Add $45/month/counselor.

CounSol’s Reviews

  • Capterra: 4.7 stars (833 reviews)
  • G2: 4.4 stars (4 reviews)



Mental health practitioners, specifically therapists, can benefit from SimplePractice’s EMR features like documentation, scheduling, client intake, filing insurance claims, etc. 

SimplePractice’s Best Features

  • Patients can make online appointment requests
  • Has a client portal
  • Has an extensive template library 
  • Has a client port providing clients with 24/7 access to their documents
  • HIPAA-compliant

SimplePractice’s Limitations

  • No free plan
  • Price can be expensive for the group plan
  • Users have expressed concerns with document management, attachment, and revision

SimplePractice’s Pricing

  • Solo Starter: $29/month
  • Solo Essential: $69/month
  • Solo Plus: $99/month
  • Group Plus: $158/month (2 clinicians)

SimplePractice’s Reviews

  • Capterra: 4.6 stars (2602 reviews)
  • 3.9 stars (87 reviews)



DrChrono is an EHR platform designed for a variety of medical professionals. Aside from managing patients and their medical records, practitioners can customize clinical notes, schedule appointments, create chart reports, and more. 

DrChrono’s Best Features

  • Can chart with customizable medical forms
  • Has fully customizable forms 
  • Can send electronic prescriptions to patients
  • Can be accessed from web and mobile devices
  • HIPAA-compliant

DrChrono’s Limitations

  • No free plan
  • Users report challenges with contacting customer serve
  • Users report frequent shutdown and downtime 

DrChrono Pricing

  • Practitioners must ask for a quotation

DrChrono Reviews

  • Capterra: 4 stars (468 reviews)
  • G2: 3.6 stars (37 reviews)



A web-based EMR designed for outpatient rehabilitation practices and practitioners, InsightEMR offers features like scheduling, reporting, clinical documentation, and more that will benefit physical therapy clinics. 

InsightEMR’s Best Features

  • Can schedule
  • Can automate MIP reporting
  • Can manage active patient cases in one view
  • Has “smart copy” forward
  • HIPAA-compliant

InsightEMR’s Limitations

  • No mobile apps 
  • Users express steep learning curves
  • Users express concerns about the speed and smoothness of the software 

InsightEMR’s Pricing

  • Starts at $50/month

InsightEMR’s Reviews

  • Capterra: 4.4 stars (126 reviews)
  • G2: No reviews available

Carepatron Therapy EMR Helps Save You 1 Day in Admin Every Week

It can be confusing to decide which therapy EMRs you should try out first, especially since most, if not all, offer the same features. To help with your analysis paralysis, we recommend choosing Carepatron as the first software you should try!

Aside from having a free plan, Carepatron has more than a handful of features mentioned in the “What Should You Look for in Free Therapy EMRs for Therapists?” section and more. Upon sign-up, you’ll get immediate access to EMR and EHR features like:

  • Downloadable, editable, and printable templates
  • Automated scheduling and reminders
  • Patient Portal
  • Clinical Notes creator
  • Secure storage 
  • Payment set-up

Did we also mention that we’re GDPR and HIPAA-compliant? 

So, what are you waiting for? Sign up on Carepatron and get access to these and more today!

Commonly asked questions

Join 10,000+ teams using Carepatron to be more productive

One app for all your healthcare work