9 Best Therapist Billing Software in 2024

Discover the top 8 therapist billing software options 2024 for streamlined practice management. Choose the best solution to optimize your billing processes.

By Karina Jimenea on Apr 25, 2024.

Fact Checked by RJ Gumban.

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Therapist Billing Software

Therapist Billing Software is a valuable tool for mental health professionals, providing a streamlined solution to tasks such as appointment scheduling, insurance claims processing, invoicing, and financial reporting.

By automating these functions, therapists can focus on providing quality care to their clients and maintaining a seamless practice operation.

This listicle presents a curated selection of the best therapist billing software options available in 2024. Each software on this list offers unique features to cater to different practice sizes and specialties, from user-friendly interfaces to integration capabilities.

Whether you're a solo practitioner or part of a more extensive private practice, this list aims to assist you in making an informed decision about which software aligns best with your practice's needs.

What should you look for in free Therapist Billing Software?

In an era where digital solutions are revolutionizing healthcare practices, free therapist billing software has emerged as a valuable resource for the healthcare industry, seeking to streamline administrative processes without breaking the bank.

  • Comprehensive billing features: When exploring free software for billing, assessing its range of billing features is crucial. Look for software that covers essential functions such as invoicing, insurance claims management, and client payment tracking.
  • User-friendly interface: A user-friendly interface is paramount, even in free software. The software should be intuitive and easy to navigate, ensuring that therapists and staff can adapt quickly. An uncomplicated interface reduces the learning curve, allowing mental health professionals to focus on their core tasks of providing therapeutic care.
  • Data security and compliance: Handling sensitive patient information demands robust data security measures. Ensure that the free therapist billing software adheres to industry data protection and compliance standards, such as HIPAA, for patient privacy. This ensures that patient data remains confidential and secure, safeguarding the practice and its clients.
  • Customization and integration: As a chiropractor, finding software that integrates seamlessly with your Therapy software is significant. Look for a program that allows customization to match your specific workflow while offering compatibility with other tools and systems your practice uses. By streamlining data sharing and eliminating redundancies, you can ensure a more efficient billing process and provide better patient care.
  • Scalability and upgradability: while starting with free software is a practical choice, consider the software's potential for growth. You might require additional features or more advanced capabilities as your practice expands. Some free software solutions offer premium plans with enhanced features, making it easier to seamlessly transition to more robust tools when the time is right.

The 9 Best Therapist Billing Software available in 2024

1. Carepatron

Experience a transformative approach to therapist billing software with Carepatron. As a pioneering Healthcare OS, Carepatron offers various tools tailored to therapists, enhancing every facet of practice management. From crafting comprehensive notes and forms to facilitating online scheduling, managing client information, offering secure telehealth services, and automating workflows, Carepatron empowers therapists to streamline operations and focus on client care.

Trusted by over 3 million healthcare professionals globally, Carepatron simplifies billing, enhances client interactions, and optimizes therapist workflows. With its customizable features, Carepatron redefines therapist billing software, delivering a seamless and efficient solution for modern healthcare professionals.

Carepatron best features

  • Comprehensive notes and forms: Craft detailed and organized documentation easily, enhancing communication and record-keeping.
  • Online scheduling: Enable clients to book appointments conveniently online, reducing administrative burdens and no-show rates.
  • Telehealth services: Provide secure and HIPAA-compliant telehealth services, expanding client access and flexibility.
  • Client portal: Offer clients a user-friendly portal for appointment booking, secure communication, and engagement.
  • Automated workflows: Streamline tasks with automated processes, saving time and reducing manual interventions.

Carepatron limitations

  • Learning curve: new users may require time to familiarize themselves with the platform's extensive features and customization options.
  • Integration challenges: Carepatron's integration with existing systems might require technical support.
  • Limited offline access: Carepatron's reliance on an online interface might pose challenges when internet connectivity is unavailable.

Carepatron pricing

  • Starter: free $0 per staff user
  • Professional: $12/month per staff user when billed annually
  • Organization: $19/month per staff user when billed annually

Carepatron reviews

  • Capterra: 4.8/5 stars (Based on 127 reviews)
  • G2: 4.4/5 stars (Based on 44 reviews)

2. TheraNest


TheraNest offers specialized therapy billing software meticulously designed to amplify the efficiency and effectiveness of mental health practices. Tailored explicitly for therapists, psychologists, social workers, and counselors, this software empowers mental health providers to prioritize client care by seamlessly managing administrative tasks.

Through its intuitive interface and purpose-built features, TheraNest ensures therapists can devote more time to their clients while streamlining therapy billing processes.

TheraNest best features

  • Client portal and communication: TheraNest's client portal streamlines communication with clients. From intake forms to secure messaging, therapists can engage with clients seamlessly and maintain consistent communication throughout treatment.
  • Telehealth integration: TheraNest's integration of telehealth empowers therapists to provide online therapy sessions. This feature expands accessibility, allowing practitioners to connect with clients remotely, improving flexibility and client engagement.
  • Scheduling and appointment alerts: TheraNest simplifies appointment scheduling and reduces no-show rates through automated appointment reminders. Therapists can manage their schedules efficiently and ensure clients stay engaged with their treatment plans.
  • HIPAA compliance and data security: TheraNest's robust commitment to HIPAA compliance ensures that sensitive patient information is handled securely. This feature provides peace of mind while building trust within the therapeutic relationship.
  • Easy-to-use interface and practice management: TheraNest's user-friendly interface centralizes various practice management tasks, including appointment scheduling, billing, and notes. This streamlined approach saves therapists time and reduces administrative burdens.

TheraNest limitations

  • Limited free trial period: TheraNest offers a 21-day free trial, which might give users a little time to fully evaluate the software's compatibility with their practice's needs.
  • Feature access in different plans: Some advanced features, such as insurance billing and electronic claims, may only be available in higher-tier plans, potentially limiting functionality for users on lower plans.
  • Learning curve: While TheraNest's interface is user-friendly, there might still be a learning curve for new users as they navigate and get accustomed to the platform's features and functionalities.

TheraNest pricing

  • Up to 30 active clients: $39 per month
  • Up to 40 active clients, up to 50 active clients, up to 80 active clients, and up to 100 active clients. Contact their sales team. 

TheraNest reviews

  • Capterra: 4.4/5 (Based on 925 reviews)
  • G2: 4/5 (Based on 78 reviews)

3. SimplePractice


Experience seamless therapist billing and practice management with SimplePractice. This all-in-one solution optimizes documentation, appointment scheduling, client sessions, and more for therapists. Trusted by over 178,000 practitioners, SimplePractice's user-friendly platform offers free reminders, online credit card processing, HIPAA-compliant telehealth, insurance claims filing, and secure communication.

Elevate your practice efficiency with a dedicated mobile app and exceptional customer support. Start a 30-day trial with access to all features and effortlessly revolutionize your therapist billing experience.

SimplePractice best features

  • Comprehensive scheduling: Send reminders and manage appointments easily, enhancing client engagement and reducing no-shows.
  • Efficient billing: Simplify payments through autopay and online credit card processing, ensuring seamless client transactions.
  • Secure telehealth: conduct HIPAA-compliant video appointments for convenient and private remote sessions, including screen-sharing.
  • Insurance claims: Electronically file primary and secondary insurance claims quickly, saving time on administrative tasks.
  • Client portal: Centralize communication through a secure online portal, enhancing engagement and communication.

SimplePractice limitations

  • Initial learning curve: New users might require a brief adjustment period to harness the platform's extensive capabilities fully.
  • Scalability costs: While accommodating growth, transitioning to higher-tier plans might impact budget-conscious practices.
  • Feature depth: The platform's advanced features could overwhelm smaller practices seeking straightforward solutions.
  • Integration complexity: Integrating SimplePractice with existing systems might necessitate technical guidance, leading to temporary adjustments.
  • Tailored customization: While highly customizable, adapting intricate workflows to fit within the platform's framework may require additional configuration.

SimplePractice pricing

  • Starter plan: starting at $29/month
  • Essential plan (most popular): starting at $69/month
  • Plus plan: starting at $99/month

SimplePractice reviews

  • Capterra: 4.6/5 (Based on 2,643 reviews)
  • G2: 4.1/5 (Based on 117 reviews)

4. Therabill


Therabill provides therapists with intuitive billing software tailored to their needs. From efficient claims submission and appointment scheduling integration to secure cloud-based documentation, therapists can streamline their practice workflow. This comprehensive solution ensures accurate billing, customizable documentation, and user-friendly features, making Therabill a trusted choice for mental health professionals seeking an efficient and effective billing solution.

Therabill best features

  • Electronic claims submission: Simplify the complex task of billing by electronically submitting HIPAA-compliant EDI claims, all without the hassle of per-claim fees. This feature saves time and ensures compliance and accuracy in your claims process.
  • Integrated scheduling: Seamlessly connects your appointment scheduling with the billing workflow, creating a unified system that optimizes resource allocation and reduces scheduling conflicts. This integration eliminates the need for disjointed processes and enhances overall practice efficiency.
  • Cloud-based documentation: Modernize your record-keeping with secure cloud storage for patient records. Enjoy the convenience of accessing and updating documentation templates from any internet-connected device. This comprehensive documentation solution enhances the accuracy of treatment records and simplifies data management.
  • Automated reminders: Boost patient engagement and appointment adherence through computerized reminders. This feature minimizes no-shows and cancellations by sending timely notifications to clients, contributing to a more consistent and reliable patient base.
  • Provider portals: Empower your providers with a robust, user-friendly interface that allows them to manage schedules and patient information effortlessly. This inclusive feature promotes efficient communication and collaboration among your care team, ensuring a well-coordinated approach to patient care.

Therabill limitations

  • Limited clearinghouse options: While Therabill offers the convenience of automatic claims routing, its selection of supported clearinghouses could omit certain insurance providers. This could necessitate additional manual efforts for claim submissions, impacting efficiency and possibly introducing errors.
  • Regulatory compliance updates: The ever-evolving landscape of healthcare regulations requires software like Therabill to undergo frequent updates to remain compliant. These updates might introduce changes that disrupt familiar workflows and necessitate staff retraining, potentially affecting practice productivity and consistency.
  • Lack of telehealth features: The surge in demand for telehealth services underscores the importance of integrated telehealth capabilities. Such features within Therabill might help practices adapt to the evolving patient preferences for virtual consultations, potentially limiting their competitive edge.
  • Limited marketing integration: While Therabill excels in billing and documentation, its scope might overlook robust integration with marketing and patient engagement tools. This limitation could hinder practices from executing comprehensive growth strategies, including patient acquisition and retention efforts.
  • Geographic limitations: Therabill's feature set and integrations could be tailored to specific geographic regions, inadvertently restricting user functionality outside those areas. This limitation might impede practices seeking a universal and adaptable solution for diverse patient populations and regulatory environments.

Therabill pricing

  • Monthly subscription: $149 per month per provider
  • One-time setup fee: $199

Therabill reviews

  • Capterra: 4.1/5 (Based on 79 reviews)
  • G2: 3.3/5 (Based on 16 reviews)

5. PracticeSuite


PracticeSuite offers specialized billing software that simplifies therapy practice management by streamlining scheduling, documentation, and claims submission. Their software ensures HIPAA compliance and allows therapists to manage patient records seamlessly. With automated reminders and robust financial reporting, therapists can optimize administrative efficiency and focus on providing quality patient care.

Trusted by over 92,000 healthcare professionals, PracticeSuite is a reliable solution for therapists seeking to streamline their practice management.  

PracticeSuite best features

  • Comprehensive practice management: PracticeSuite presents an encompassing solution, seamlessly integrating scheduling, billing, documentation, and other aspects crucial to therapy practices. This holistic approach streamlines administrative tasks, allowing therapists to focus on patient care.
  • Multi-specialty support: Addressing the diverse needs of therapy professionals, PracticeSuite boasts compatibility with over 61 specialties. This inclusive feature ensures that each therapist benefits from specialized workflows tailored to their unique requirements.
  • Telehealth integration: Keeping pace with modern demands, PracticeSuite seamlessly integrates telehealth capabilities, empowering therapists to conduct remote consultations and provide virtual care, expanding accessibility and patient reach.
  • RCM services: PracticeSuite's Gold Standard Revenue Cycle Management (RCM) services elevate financial performance by optimizing billing processes, enhancing reimbursement rates, and reducing revenue leakage.
  • Patient communications: Effective patient engagement is facilitated through PracticeSuite's group messaging and communication tools. These features facilitate communication, schedule reminders, and information sharing, enhancing the therapeutic experience and patient satisfaction.

PracticeSuite limitations 

  • Reporting customization: While PracticeSuite offers financial reporting, the extent of creating highly tailored reports could be constrained, potentially limiting in-depth analysis for practices with specific reporting requirements.
  • Limited third-party integrations: While PracticeSuite provides integrations with third-party software, there might be gaps in covering the full spectrum of tools therapists utilize in their practice, potentially affecting seamless workflow connections.
  • Complex workflows: The software's diverse features and functionalities could present complex workflows that some therapists might find overwhelming, particularly those seeking more straightforward solutions aligned with their practice needs.
  • Telehealth adoption: While PracticeSuite incorporates telehealth features, their sophistication might not match that of standalone telehealth platforms, potentially constraining the software's ability to provide advanced remote care options.
  • EHR functionality: The electronic health record (EHR) component within PracticeSuite might encompass different advanced features and specialized functionalities than standalone EHR systems, which could impact comprehensive patient record management.

PracticeSuite pricing 

  • Contact PracticeSuite for pricing details

PracticeSuite reviews

  • Capterra: 4/5 (Based on 34 reviews)
  • G2: 4.2/5 (Based on 10 reviews)

6. Power Diary

Power Diary

Power Diary offers therapist billing software that empowers mental health professionals with seamless practice management. Features tailored to therapists' needs simplify appointment scheduling, clinical documentation, and communication. Its efficient invoicing and integrated payment capabilities streamline billing processes, while secure data management ensures compliance and patient privacy.

Highly customizable and user-friendly, Power Diary's dedicated support further enhances therapists' practice efficiency, allowing them to focus on providing exceptional care.

Power Diary best features

  • Appointment management: Power Diary boasts a robust calendar system to cater to therapists' busy schedules. The system offers unparalleled customization, allowing therapists to personalize their calendar views, color code appointments for easy identification, and effortlessly manage waitlists. This feature streamlines appointment scheduling and tracking, enabling therapists to optimize their time allocation and enhance patient care.
  • Clinical notes: The software provides therapists access to an extensive library of treatment note templates. These templates can be tailored to match each therapist's unique requirements and preferences.
  • SMS & email communication: Effective client communication is paramount, and Power Diary ensures therapists are well-equipped for it. The software automates the process by sending reminders and confirmations via SMS and email.
  • Telehealth video calls: Telehealth has become crucial to therapy practices in the digital age. Power Diary recognizes this need and offers a secure and user-friendly platform for conducting telehealth video calls.
  • Online forms: Bid farewell to cumbersome paperwork and data entry with Power Diary's online forms functionality. Therapists can create and manage secure custom forms tailored to their practice's requirements.

Power Diary limitations

  • Limited free trial duration: The 14-day free trial may pose limitations for some users aiming to thoroughly assess all of Power Diary's extensive features and functionalities. This relatively short trial period might necessitate efficient exploration and decision-making.
  • Internet connectivity dependency: Power Diary's optimal performance is contingent on a stable and reliable internet connection as a cloud-based platform.
  • Accounting integration scope: While Power Diary offers integration with Xero for invoicing purposes, there might be constraints when seamlessly integrating with other widely used accounting software.

Power Diary pricing

  • Just me: $10/week, Now $5 / week
  • Light: $16/week, Now $8 / week
  • Medium: $42/week, Now $21 / week
  • Plus: $60/week, Now $30 / week

Power Diary reviews

  • Capterra: 4.7/5 (Based on 183 reviews)
  • G2: 4.7/5 (Based on 163 reviews)

7. CounSol.com


CounSol.com offers therapist billing software that simplifies and streamlines practice management. With personalized features, including appointment reminders, secure client records, and a dedicated account manager, therapists can efficiently manage their entire practice. The platform's customization options, ease of use, and top-notch customer service make it a valuable tool for therapists seeking an organized and secure billing solution to support their practice.

CounSol.com best features

  • Personal account manager: Enjoy personalized support with a dedicated account manager assigned to each user. Whether you have questions, need guidance, or require assistance, your account manager is there to provide tailored solutions and help you get the most out of the platform.
  • Online sessions: Facilitate secure and HIPAA-compliant online therapy sessions directly through the platform. With built-in telehealth capabilities, therapists can connect with clients virtually, offering greater flexibility and accessibility to therapy services.
  • Telehealth certification: CounSol.com holds a recognized telehealth certification, assuring therapists of its compliance with industry standards for online counseling. This certification enhances confidence in providing virtual sessions while maintaining the highest levels of privacy and security.
  • Billing and invoicing: Simplify your financial processes with comprehensive billing features. Generate and customize invoices, manage insurance claims, and track payments effortlessly, ensuring a streamlined and efficient payment workflow.
  • Intuitive dashboard: Gain a holistic view of your practice's operations through a user-friendly dashboard. Monitor your schedule, track client activity, access upcoming appointments, and manage outstanding tasks in one centralized location, optimizing your practice management.

CounSol.com limitations

  • Limited EHR integration: While CounSol.com offers specific EHR integration capabilities, it's important to note that the extent and compatibility of these integrations could vary. Users may find it challenging to seamlessly connect the platform with their existing electronic health record systems, potentially requiring additional manual data entry and synchronization efforts.
  • Pricing complexity: The platform's pricing structure encompasses various plans and features, which might lead to complexity in understanding the nuances of each option. Users could encounter difficulties in selecting the most suitable plan that aligns precisely with their practice requirements and budget, potentially necessitating careful consideration and research.

CounSol.com pricing

  • Premium plus $69.95/mo 
  • Premium: $64.95/mo 
  • Standard plus: $59.95/mo 
  • Standard plan: $49.95/mo 

CounSol.com reviews

  • Capterra: 4.8/5 (Based on 848 reviews)
  • G2: 4.4/5 (Based on 4 reviews)

8. Healthie


You can enhance the efficiency of your practice with Healthie's specialized billing software. With this tool, you can simplify invoicing, file insurance claims, and ensure secure payments so that you can spend more time on your clients and less on other tasks. Healthie's tailored solution is designed to streamline your operations and help you provide the best possible care to your clients.

Healthie best features

  • Invoicing: Healthie's advanced invoicing system empowers therapists to generate and manage invoices effortlessly. This ensures precise and punctual payments from clients, streamlining the financial aspect of your practice.
  • Insurance claims management: With integrated tools, Healthie simplifies the otherwise complex process of insurance claims submission. This feature ensures a smooth and efficient path to reimbursement, reducing administrative burdens.
  • Secure payment processing: Healthie prioritizes data security, providing a safe platform for processing client payments. This instills confidence in therapists and reassures clients when conducting financial transactions.

Healthie limitations

  • Limited international payment options: Healthie primarily supports payment processing within specific regions, potentially limiting its usability for international practices or seeking to serve a global client base.
  • Costs for additional counselors: The pricing structure involves additional charges for each added counselor, potentially leading to increased expenses as your practice expands its team, impacting scalability costs.

Healthie pricing

  • Contact Healthie for pricing details

Healthie reviews

  • Capterra: 4.6/5 (Based on 69 reviews)
  • G2: 4/5 (Based on 11 reviews)

9. Tebra

Tebra is a cutting-edge platform designed to modernize healthcare practices, offering an all-in-one solution that integrates practice management, patient engagement, and electronic health records (EHR). By streamlining operations and driving efficiencies, Tebra empowers healthcare professionals to enhance the quality of care and focus more on patient outcomes while reducing administrative burdens.

Tebra best features

  • Customizable templates: Tebra offers templates for practices to personalize their EHR and streamline data entry. These templates are designed to fit the specific needs of different healthcare specialties, making it easier for healthcare professionals to manage patient information efficiently.
  • Automated reminders and messaging: With Tebra, practices can automate reminders for appointments, medications, and follow-ups. This feature helps reduce no-shows and improves patient engagement and satisfaction.
  • Revenue cycle management: Tebra's revenue cycle management feature helps practices streamline billing processes and improve financial performance. With automated claim submissions and real-time eligibility verification, practices can reduce errors, increase reimbursement, and better manage their revenue cycle.

Tebra limitations

  • Integration: While Tebra offers an all-in-one solution, it may not integrate with all existing systems and software healthcare practices. This could be a limitation for practices already invested in other systems and would like seamless integration.
  • Training and support: A learning curve is involved with any new system or platform. While Tebra does offer training and support, it may not be as extensive or tailored to each practice's specific needs. This could lead to challenges in fully utilizing Tebra's features and capabilities.

Tebra pricing

  • Contact Tebra for pricing details

Tebra reviews

  • Capterra: 4/5 (Based on 1,206 reviews)
  • G2: 4/5 (Based on 207 reviews)

Carepatron therapist billing software helps save you one day in admin every week.

Carepatron is your ultimate solution to streamlining administrative tasks and regaining valuable time. Imagine saving an entire day every week thanks to the efficiency and simplicity that Carepatron brings to your practice. With its intuitive interface and comprehensive features, Carepatron is poised to transform how you manage billing tasks.

What sets Carepatron apart is its user-centric approach. Designed with therapists in mind, it addresses the unique needs of your practice.

From invoicing and payment processing to insurance claims management and progress notes, Carepatron empowers you to focus on what truly matters – delivering exceptional care to your clients. Plus, with a dedicated customer support team, we are here to help you every step of the way.

Leap effortless practice management by signing up for Carepatron today. Say goodbye to admin burdens and hello to more time for your clients. Experience the future of Therapist Billing Software with Carepatron.

Ready to simplify your practice management? Explore our therapist billing software and embrace a new era of efficiency and convenience.

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