9 Best Therapist Billing Software in 2023

Discover the top 9 therapist billing software options in 2023 for streamlined practice management. Choose the best solution to optimize your billing processes.

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Therapist Billing Software
Therapist Billing Software

Therapist Billing Software is a valuable tool for mental health practitioners, providing a streamlined solution to administrative tasks such as appointment scheduling, insurance claims processing, invoicing, and financial reporting. By automating these functions, therapists can focus on providing quality care to their clients and maintaining a seamless practice operation.

For a deeper understanding of the benefits and features of Therapist Billing Software, visit Carepatron and explore their offerings in this domain.

This listicle presents a curated selection of the best therapist billing software options available in 2023. Each software on this list offers unique features to cater to different practice sizes and specialties, from user-friendly interfaces to integration capabilities. Whether you're a solo practitioner or part of a larger mental health clinic, this list aims to assist you in making an informed decision about which therapist billing software aligns best with your practice's needs.

By exploring the evolving landscape of therapist billing software, mental health professionals can discover innovative tools that simplify administrative tasks and contribute to better patient experiences and improved practice efficiency. As technology continues to reshape the healthcare industry, embracing these solutions can empower therapists to focus on what matters most: their clients' well-being.

What Should You Look for in Free Therapist Billing Software?

In an era where digital solutions are revolutionizing healthcare practices, free therapist billing software has emerged as a valuable resource for mental health professionals seeking to streamline their administrative processes without breaking the bank. However, not all free billing software options are created equal. This section delves into the key factors to consider when evaluating and selecting the right free therapist billing software for your practice.

Comprehensive Billing Features

When exploring free therapist billing software, assessing its range of billing features is crucial. Look for software that covers essential functions such as invoicing, insurance claims management, and client payment tracking. The software should facilitate the creation of accurate and professional invoices while also automating the process of submitting insurance claims to save time and reduce errors.

User-Friendly Interface

A user-friendly interface is paramount, even in free software. The software should be intuitive and easy to navigate, ensuring that therapists and staff can adapt quickly. An uncomplicated interface reduces the learning curve, allowing mental health professionals to focus on their core tasks of providing therapeutic care.

Data Security and Compliance

Handling sensitive patient information demands robust data security measures. Ensure that the free therapist billing software adheres to industry data protection and compliance standards, such as HIPAA, for patient privacy. This ensures that patient data remains confidential and secure, safeguarding the practice and its clients.

Customization and Integration

As a chiropractor, finding software that integrates seamlessly with your electronic health records (EHR) system is very important. Look for a program that allows customization to match your specific workflow while offering compatibility with other tools and systems your practice uses. By streamlining data sharing and eliminating redundancies, you can ensure a more efficient billing process and provide better patient care.

Scalability and Upgradability

While starting with free software is a practical choice, consider the software's potential for growth. You might require additional features or more advanced capabilities as your practice expands. Some free software solutions offer premium plans with enhanced features, making it easier to seamlessly transition to more robust tools when the time is right.

The 9 Best Therapist Billing Software Available in 2023

1. Carepatron

Experience a transformative approach to therapist billing software with Carepatron. As a pioneering Healthcare OS, Carepatron offers various tools tailored to therapists, enhancing every facet of practice management. From crafting comprehensive notes and forms to facilitating online scheduling, managing client information, offering secure telehealth services, and automating workflows, Carepatron empowers therapists to streamline operations and focus on client care. Trusted by over 3 million healthcare professionals globally, Carepatron simplifies billing, enhances client interactions, and optimizes therapist workflows. With its customizable features, Carepatron redefines therapist billing software, delivering a seamless and efficient solution for modern practice management.

Carepatron Best Features

  1. Comprehensive Notes and Forms: Craft detailed and organized documentation easily, enhancing communication and record-keeping.
  2. Online Scheduling: Enable clients to book appointments conveniently online, reducing administrative burdens and no-show rates.
  3. Telehealth Services: Provide secure and HIPAA-compliant telehealth services, expanding client access and flexibility.
  4. Client Portal: Offer clients a user-friendly portal for appointment booking, secure communication, and engagement.
  5. Automated Workflows: Streamline tasks with automated processes, saving time and reducing manual interventions.

Carepatron Limitations

  1. Learning Curve: New users may require time to familiarize themselves with the platform's extensive features and customization options.
  2. Integration Challenges: Carepatron's integration with existing systems might require technical support.
  3. Limited Offline Access: Carepatron's reliance on an online interface might pose challenges when internet connectivity is unavailable.

Carepatron Pricing

Simplify your practice management with Carepatron's straightforward pricing plans, designed to empower you without breaking the bank.

Starter - Free ($0 Per staff user)

  • 1GB storage
  • Calendar sync
  • Unlimited staff
  • Mobile app
  • SMS reminders
  • Live support

Professional - Most Popular ($12/Month Per staff user when billed annually)

  • Everything in Starter, plus
  • Unlimited storage
  • Group Video Chat
  • 99.99% guaranteed uptime SLA

Organization ($19/Month Per staff user when billed annually)

  • Everything is Professional, plus
  • Advanced permissions
  • Free client data import support
  • Dedicated success manager

Features at a Glance

  • Scheduling: Seamlessly manage appointments and calendars.
  • Data Storage: Choose 1GB storage (Starter) or unlimited storage (Professional, Organisation).
  • Client Portal: Offer convenient client engagement.
  • Telehealth: Conduct secure video chats.
  • Billing: Integrated online payments with transparent transaction fees.
  • Documentation: Create comprehensive clinical notes and assessments.
  • Advanced Features: Tailored to each plan.

Carepatron Reviews

Carepatron stands out with glowing user reviews, evident through its impressive Capterra rating of 4.5/5 based on 69 reviews. This rating reflects users' satisfaction with the platform's seamless practice management and enhanced healthcare processes. The platform's intuitive interface, streamlined appointment scheduling, note organization, secure communication, and documentation have all garnered praise, collectively contributing to more efficient healthcare workflows. With a steady stream of positive feedback on Capterra, Carepatron solidifies its position as a trusted and effective solution for healthcare professionals seeking optimized practice management.

2. TheraNest


TheraNest offers specialized therapy billing software meticulously designed to amplify the efficiency and effectiveness of mental health practices. Tailored explicitly for therapists, psychologists, social workers, and counselors, this software empowers practitioners to prioritize client care by seamlessly managing administrative tasks. Through its intuitive interface and purpose-built features, TheraNest ensures therapists can devote more time to their clients while streamlining therapy billing processes.

Theranest Best Features

  1. Client Portal and Communication: TheraNest's Client Portal streamlines communication with clients. From intake forms to secure messaging, therapists can engage with clients seamlessly and maintain consistent communication throughout treatment.
  2. Telehealth Integration: TheraNest's integration of Telehealth empowers therapists to provide online therapy sessions. This feature expands accessibility, allowing practitioners to connect with clients remotely, improving flexibility and client engagement.
  3. Scheduling and Appointment Reminders: TheraNest simplifies appointment scheduling and reduces no-show rates through automated appointment reminders. Therapists can manage their schedules efficiently and ensure clients stay engaged with their treatment plans.
  4. HIPAA Compliance and Data Security: TheraNest's robust commitment to HIPAA compliance ensures that sensitive patient information is handled securely. This feature provides peace of mind to practitioners and clients, building trust within the therapeutic relationship.
  5. Easy-to-Use Interface and Practice Management: TheraNest's user-friendly interface centralizes various practice management tasks, including appointment scheduling, billing, and notes. This streamlined approach saves therapists time and reduces administrative burdens.

TheraNest Limitations

  1. Limited Free Trial Period: TheraNest offers a 21-day free trial, which might give users a little time to fully evaluate the software's compatibility with their practice's needs.
  2. Feature Access in Different Plans: Some advanced features, such as insurance billing and electronic claims, may only be available in higher-tier plans, potentially limiting functionality for users on lower plans.
  3. Learning Curve: While TheraNest's interface is user-friendly, there might still be a learning curve for new users as they navigate and get accustomed to the platform's features and functionalities.
  4. Customization Limitations: While TheraNest offers customization options, some practices with specific workflow needs might find certain customization aspects limited, affecting their ability to adapt the software to their exact requirements.
  5. Price Scaling with Practice Growth: TheraNest's pricing model might increase costs as a practice expands. While this is common in the industry, it could be a limitation for practices seeking to keep prices consistent as they grow.

TheraNest Pricing

Up to 30 Active Clients: $39 per month

This plan is ideal for solo practitioners or smaller practices managing up to 30 active clients. It provides essential practice management tools to streamline daily workflows.

Up to 40 Active Clients, Up to 50 Active Clients, Up to 80 Active Clients, Up to 100 Active Clients. Contact their Sales Team. 

For practices with growing clients, TheraNest offers flexible plans with varying client capacities. These plans cater to practices of different sizes, ensuring that features align with your client load.

Additional Features Included in All Plans:

  • Unlimited staff members
  • World-class customer support, including live phone support
  • Full-featured calendar for organization
  • Automatic email, phone, and text appointment reminders
  • Client Portal with client self-scheduling
  • Customizable Intake Forms
  • Integrated credit card processing for secure payment handling
  • Batch Payments feature for easy payment collection
  • Robust reporting features with over 25 reports available
  • Electronic claims filing
  • Integrated ERA/EOB
  • Unlimited note templates with Custom Forms
  • Seamless client and insurance billing
  • HIPAA-compliant secure messaging
  • Unlimited document storage for clients and staff members
  • Customizable superbills and client statements
  • Practice chat for secure internal communication
  • iPhone and Android mobile apps available

Optional Upgrades

  • Wiley Practice Planners: Access prewritten treatment goals, objectives, and progress notes for $25/month per therapist.
  • Fully Integrated Client Portal: Extend client communications with automatic sync in TheraNest. The first Client Portal account is included; additional users are $6/month per therapist.
  • Telehealth: Conduct HIPAA-compliant online video therapy sessions with screen share, starting at $12/month per therapist.

TheraNest Reviews

With a Capterra rating of 4.4/5 from 920 reviews and a G2 rating of 4/5 from 78 reviews, TheraNest is consistently appreciated by users. These ratings highlight its success in supporting therapists with practice management, appointment scheduling, billing, and secure client communication, leading to operational efficiency and improved client engagement.

3. SimplePractice


Experience seamless therapist billing and practice management with SimplePractice. This all-in-one solution optimizes documentation, appointment scheduling, client sessions, and more for therapists. Trusted by over 178,000 practitioners, SimplePractice's user-friendly platform offers free reminders, online credit card processing, HIPAA-compliant telehealth, insurance claims filing, and secure client communication. Elevate your practice efficiency with a dedicated mobile app and exceptional customer support. Start a 30-day trial with access to all features and effortlessly revolutionize your therapist billing experience.

SimplePractice Best Features

  1. Comprehensive Scheduling: Send reminders and manage appointments easily, enhancing client engagement and reducing no-shows.
  2. Efficient Billing: Simplify payments through AutoPay and online credit card processing, ensuring seamless client transactions.
  3. Secure Telehealth: Conduct HIPAA-compliant video appointments for convenient and private remote sessions, including screen-sharing.
  4. Insurance Claims: Electronically file primary and secondary insurance claims quickly, saving time on administrative tasks.
  5. Client Portal: Centralize client communication through a secure online portal, enhancing engagement and communication.

SimplePractice Limitations

  1. Initial Learning Curve: New users might require a brief adjustment period to harness the platform's extensive capabilities fully.
  2. Scalability Costs: While accommodating growth, transitioning to higher-tier plans might impact budget-conscious practices.
  3. Feature Depth: The platform's advanced features could overwhelm smaller practices seeking straightforward solutions.
  4. Integration Complexity: Integrating SimplePractice with existing systems might necessitate technical guidance, leading to temporary adjustments.
  5. Tailored Customization: While highly customizable, adapting intricate workflows to fit within the platform's framework may require additional configuration.

SimplePractice Pricing

Explore SimplePractice's pricing plans and features to discover the right fit for your practice's needs:

Starter Plan: Starting at $29/month

  • Unlimited clients
  • Paperless intakes
  • Client portal
  • Progress notes
  • Diagnosis and treatment plans
  • Automated invoicing and billing
  • Credit card processing
  • Live customer support
  • Mobile app
  • Telehealth (add for $15/month)

Essential Plan (Most Popular): Starting at $69/month

Includes everything in the Starter plan, plus:

  • Customizable notes and assessments
  • Appointment reminders
  • Online appointment requests
  • Secure client messaging
  • Monarch directory
  • Professional website
  • Analytics dashboard
  • Insurance claim filing (starting at $0.25/claim)
  • 10 claims included per month
  • Wiley Treatment Planner (add for $15/month)
  • Telehealth (included)

Plus Plan: Starting at $99/month

Includes everything in the Essential plan, plus:

  • Calendar sync
  • Appointment request widget
  • Advanced calendar filters
  • Add team members
  • Add practice managers ($39/month per person)
  • Add clinicians ($59/month per person)
  • Insurance claim filing (starting at $0.25/claim)
  • 35 claims included per month
  • Wiley Treatment Planner (included)
  • Telehealth (included)

SimplePractice Reviews

SimplePractice has garnered positive user reviews, with a Capterra rating of 4.6 out of 5 based on 2615 reviews and a G2 rating of 3.9 out of 5 from 89 reviews. Users praise its effectiveness in simplifying practice management, secure client messaging, telehealth capabilities, and customizable features. The platform's user-friendly interface and customer support have contributed to its high satisfaction among health and wellness professionals.

4. Kareo


Kareo offers therapist billing software designed to empower mental health professionals in efficiently managing their billing processes. With features tailored to the needs of therapists, the cloud-based platform simplifies tasks like claim submissions, insurance verifications, and revenue management. It enables therapists to focus on delivering quality care while ensuring accurate billing and timely reimbursements. Trusted by over 1,600 billing companies, Kareo's therapist billing software provides therapists with the tools to navigate billing complexities, helping them optimize their practice's financial health. 

Kareo Best Features

  1. Comprehensive Billing Tools: Kareo offers powerful billing features, including claims tracking, A/R management, charge capture, and analytics, enabling users to streamline billing processes and maximize reimbursements.
  2. Tailored for Therapists: Kareo's platform is designed with the unique needs of therapists in mind, offering specialized tools for mental health professionals, such as insurance verifications and patient collections, to optimize their practice's financial success.
  3. Integrated EHR: Kareo's integrated electronic health records (EHR) system allows seamless transition between clinical and billing tasks, enhancing efficiency and reducing errors through synchronized patient information.
  4. Customer Support: With a dedicated customer success coach and multiple support channels, Kareo offers responsive assistance to users, ensuring they receive help throughout onboarding and ongoing usage.
  5. Customizable Reporting: Kareo Analytics provides insights into practice performance with customizable financial health snapshots and detailed reporting, empowering users to make informed decisions for practice growth.

Kareo Limitations

  1. User Interface Complexity: For some users, the extensive array of features and options within Kareo's user interface might appear overwhelming. Navigating the platform's numerous functions could require a learning curve, particularly for those new to the software.
  2. Mobile App Feature Gap: While Kareo offers a mobile app for on-the-go accessibility, it might lack some advanced features on the desktop version. Users who rely heavily on mobile usage might find certain capabilities that could be improved.
  3. Specialty Limitations: Kareo, tailored for therapists, might not comprehensively cater to the unique requirements of every medical specialty. Specialized practices could encounter challenges adapting the software to their specific workflows and needs.
  4. Integrated EHR Scope: Despite integrating electronic health records (EHR) functionality, Kareo's EHR might possess a partial spectrum of features and capabilities in standalone EHR systems. Users seeking highly specialized EHR functionalities could experience limitations in their clinical documentation and management processes.

Kareo Reviews

Kareo has received reviews reflecting user satisfaction. With a Capterra score of 4.0/5 from 616 reviews, users laud its practice management, billing, and scheduling features. G2 rates it 3.9/5 based on 147 reviews, highlighting its comprehensive billing and claim processing capabilities. While a learning curve is noted, Kareo's ability to streamline practice operations and boost revenue management stands out, making it a favored choice for healthcare professionals seeking efficient solutions.

5. Therabill


Therabill provides therapists with intuitive billing software tailored to their needs. From efficient claims submission and appointment scheduling integration to secure cloud-based documentation, therapists can streamline their practice workflow. This comprehensive solution ensures accurate billing, customizable documentation, and user-friendly features, making Therabill a trusted choice for mental health professionals seeking an efficient and effective billing solution.

Therabill Best Features

  1. Electronic Claims Submission: Simplify the complex task of billing by electronically submitting HIPAA-compliant EDI claims, all without the hassle of per-claim fees. This feature saves time and ensures compliance and accuracy in your claims process.
  2. Integrated Scheduling: Seamlessly connects your appointment scheduling with the billing workflow, creating a unified system that optimizes resource allocation and reduces scheduling conflicts. This integration eliminates the need for disjointed processes and enhances overall practice efficiency.
  3. Cloud-Based Documentation: Modernize your record-keeping with secure cloud storage for patient records. Enjoy the convenience of accessing and updating documentation templates from any internet-connected device. This comprehensive documentation solution enhances the accuracy of treatment records and simplifies data management.
  4. Automated Reminders: Boost patient engagement and appointment adherence through automated reminders. This feature minimizes no-shows and cancellations by sending timely notifications to clients, contributing to a more consistent and reliable patient base.
  5. Provider Portals: Empower your providers with a robust, user-friendly interface that allows them to manage schedules and patient information effortlessly. This inclusive feature promotes efficient communication and collaboration among your care team, ensuring a well-coordinated approach to patient care.

Therabill Limitations

  1. Limited Clearinghouse Options: While Therabill offers the convenience of automatic claims routing, its selection of supported clearinghouses could omit certain insurance providers. This could necessitate additional manual efforts for claim submissions, impacting efficiency and possibly introducing errors.
  2. Regulatory Compliance Updates: The ever-evolving landscape of healthcare regulations requires software like Therabill to undergo frequent updates to remain compliant. These updates might introduce changes that disrupt familiar workflows and necessitate staff retraining, potentially affecting practice productivity and consistency.
  3. Lack of Telehealth Features: The surge in demand for telehealth services underscores the importance of integrated telehealth capabilities. Such features within Therabill might help practices adapt to the evolving patient preferences for virtual consultations, potentially limiting their competitive edge.
  4. Limited Marketing Integration: While Therabill excels in billing and documentation, its scope might overlook robust integration with marketing and patient engagement tools. This limitation could hinder practices from executing comprehensive growth strategies, including patient acquisition and retention efforts.
  5. Geographic Limitations: Therabill's feature set and integrations could be tailored to specific geographic regions, inadvertently restricting user functionality outside those areas. This limitation might impede practices seeking a universal and adaptable solution for diverse patient populations and regulatory environments.

Therabill Pricing

Monthly Subscription: $149 per month per provider.

One-Time Setup Fee: $199.


  • Unlimited non-provider logins.
  • Unlimited email support.
  • Unlimited access to claims, scheduling, and documentation features.
  • 2 GB of attachment storage.
  • Online training and onboarding.
  • No per-claim or clearinghouse costs.

Therabill Reviews

Therabill's user reviews reflect a positive user experience, rating 4.2 out of 5 from 78 reviews on Capterra. Users appreciate its straightforward billing and seamless appointment scheduling. On G2, it has a rating of 3.3 out of 5, with users highlighting its documentation and scheduling capabilities while suggesting potential improvements in user interface and integrations. These insights provide valuable perspectives for potential users evaluating Therabill for their practice management needs.

6. PracticeSuite


PracticeSuite offers specialized billing software that simplifies therapy practice management by streamlining scheduling, documentation, and claims submission. Their software ensures HIPAA compliance and allows therapists to manage patient records seamlessly. With automated reminders and robust financial reporting, therapists can optimize administrative efficiency and focus on providing quality patient care. Trusted by over 92,000 healthcare professionals, PracticeSuite is a reliable solution for therapists seeking to streamline their practice management.  

PracticeSuite Best Features

  1. Comprehensive Practice Management: PracticeSuite presents an encompassing solution, seamlessly integrating scheduling, billing, documentation, and other aspects crucial to therapy practices. This holistic approach streamlines administrative tasks, allowing therapists to focus on patient care.
  2. Multi-Specialty Support: Addressing the diverse needs of therapy professionals, PracticeSuite boasts compatibility with over 61 specialties. This inclusive feature ensures that each therapist benefits from specialized workflows tailored to their unique requirements.
  3. Telehealth Integration: Keeping pace with modern demands, PracticeSuite seamlessly integrates telehealth capabilities, empowering therapists to conduct remote consultations and provide virtual care, expanding accessibility and patient reach.
  4. RCM Services: PracticeSuite's Gold Standard Revenue Cycle Management (RCM) services elevate financial performance by optimizing billing processes, enhancing reimbursement rates, and reducing revenue leakage.
  5. Patient Communications: Effective patient engagement is facilitated through PracticeSuite's group messaging and communication tools. These features facilitate communication, appointment reminders, and information sharing, enhancing the overall therapeutic experience and patient satisfaction.

PracticeSuite Limitations 

  1. Reporting Customization: While PracticeSuite offers financial reporting, the extent of creating highly tailored reports could be constrained, potentially limiting in-depth analysis for practices with specific reporting requirements.
  2. Limited Third-Party Integrations: While PracticeSuite provides integrations with third-party software, there might be gaps in covering the full spectrum of tools therapists utilize in their practice, potentially affecting seamless workflow connections.
  3. Complex Workflows: The software's diverse features and functionalities could present complex workflows that some therapists might find overwhelming, particularly those seeking a simpler solution aligned with their practice needs.
  4. Telehealth Adoption: While PracticeSuite incorporates telehealth features, their sophistication might not match that of standalone telehealth platforms, potentially constraining the software's ability to provide advanced remote care options.
  5. EHR Functionality: The electronic health record (EHR) component within PracticeSuite might encompass different advanced features and specialized functionalities than standalone EHR systems, which could impact comprehensive patient record management.

PracticeSuite Pricing 

Platform Plans


  • Complete Electronic Health Record
  • Complete Practice Management
  • Complete Patient Engagement
  • Premium Patient Portal
  • Mobile Registration & Check-in

Billing Complete Edition

  • Ideal for established practices or billing companies
  • Unlimited Users
  • Batch Insurance Benefit Verifications
  • Collections & Denials Workbench
  • Multi-Facility Scheduling
  • Unlimited Payer Contracts / Fee Schedules
  • Advanced Reporting & Dashboards
  • Cross-Practice Claims & Denial Management
  • GL Imports to Accounting Software

Basic Plan

  • Patient Scheduling
  • Clinical Documentation
  • Clinical Task Management
  • Appointment Reminders
  • Patient Profiles
  • Meaningful Use Certified

Complete Plan

  • All Basic Plan features
  • e-Prescribing
  • Orders & Results Management
  • Complete Patient Engagement
  • Dedicated Success Agent

Platform Plus Plans

  • Expert Billing Services Team
  • Designated Client Managers
  • Comprehensive Electronic Health Record
  • Complete Practice Management
  • Complete Patient Engagement
  • Mobile Registration & Check-in

Secure Office Suite

Starter Edition

  • 1GB Free Storage
  • Individual User
  • Secure Chats, Emails, File Storage
  • Protected File Sharing
  • Secure Calendar & Notepad
  • Triple Layer Authentication

Practice Edition

  • 5GB Storage per user
  • Multiple User Collaboration
  • Secure Chats, Emails, File Storage
  • In-Office Collaboration
  • Shared Calendars & Tasks

Facility Edition

  • 20GB Storage per user
  • Multiple User Collaboration
  • Secure Chats, Emails, File Storage
  • Real-Time Integration with PM or EHR
  • Patient Engagement Suite

PracticeSuite Reviews

PracticeSuite has garnered positive reviews from users across platforms. On Capterra, it boasts an impressive rating of 4.1 out of 5, reflecting users' satisfaction with its comprehensive medical office solutions. Similarly, on G2, PracticeSuite maintains a high rating of 4.2 out of 5, showcasing its effectiveness in meeting the needs of medical professionals and practices. These consistently favorable ratings underscore PracticeSuite's commitment to delivering reliable and efficient healthcare management tools.

7. Power Diary

Power Diary

Power Diary offers therapist billing software that empowers mental health professionals with seamless practice management. With features tailored to therapists' needs, it simplifies appointment scheduling, clinical documentation, and client communication. Its efficient invoicing and integrated payment capabilities streamline billing processes, while secure data management ensures compliance and patient privacy. Highly customizable and user-friendly, Power Diary's dedicated support further enhances therapists' practice efficiency, allowing them to focus on providing exceptional care.

Power Diary Best Features

  1. Appointment Management: Power Diary boasts a robust calendar system to cater to therapists' busy schedules. The system offers unparalleled customization, allowing therapists to personalize their calendar views, color code appointments for easy identification, and effortlessly manage waitlists. This feature streamlines appointment scheduling and tracking, enabling therapists to optimize their time allocation and enhance patient care.
  2. Clinical Notes: The software provides therapists access to an extensive library of treatment note templates. These templates can be tailored to match each therapist's unique requirements and preferences. Beyond mere templates, therapists can duplicate previous notes and annotate them with text boxes, multiple-choice selections, and tick boxes. This functionality drastically reduces the time spent on administrative tasks, allowing therapists to focus more on their clients.
  3. SMS & Email Communication: Effective client communication is paramount, and Power Diary ensures therapists are well-equipped for it. The software automates the process by sending appointment reminders and confirmations via SMS and email. Moreover, the two-way SMS chat feature enables seamless interaction between therapists and clients, fostering a more engaging and connected therapeutic relationship.
  4. Telehealth Video Calls: Telehealth has become crucial to therapy practices in the digital age. Power Diary recognizes this need and offers a secure and user-friendly platform for conducting telehealth video calls. With features like screen sharing and adherence to health standards, therapists can confidently provide remote services while maintaining the highest levels of privacy and professionalism.
  5. Online Forms: Bid farewell to cumbersome paperwork and data entry with Power Diary's online forms functionality. Therapists can create and manage secure custom forms tailored to their practice's requirements. Therapists can gather essential client information seamlessly, from new client intake to telehealth consent forms, enhancing efficiency and accuracy.

Power Diary Limitations

  1. Limited Free Trial Duration: The provided 14-day free trial may pose limitations for some users aiming to thoroughly assess all of Power Diary's extensive features and functionalities. This relatively short trial period might necessitate efficient exploration and decision-making.
  2. Internet Connectivity Dependency: Power Diary's optimal performance is contingent on a stable and reliable internet connection as a cloud-based platform. In regions with inadequate internet connectivity or during disruptions, therapists might experience delays or interruptions in accessing and managing their practice data.
  3. Accounting Integration Scope: While Power Diary offers integration with Xero for invoicing purposes, there might be constraints when seamlessly integrating with other widely used accounting software. This could pose challenges for practices already accustomed to specific accounting tools.
  4. Telehealth Adoption Challenges: While the telehealth feature holds promise, its effective adoption might involve a learning curve for therapists and clients. Adapting to the technology and establishing a smooth telehealth workflow might require extra effort and patience.
  5. Plan Selection Complexity: Selecting the most appropriate plan for a specific practice might be challenging with various pricing plans. This could lead to suboptimal plan choices, resulting in overutilization or underutilization of features.

Power Diary Pricing

Get started for free

  • 14 Day Trial. Then pay-as-you-go. No lock-in contracts.


  • $10/week, Now $5 / week
  • Practitioner bookings – client, group, or personal appointments
  • Fully customizable calendar with color coding and custom time intervals
  • Waitlist functionality to fill empty slots and offer earlier appointments
  • Automated SMS & Email Reminders to reduce no-shows
  • 2-way SMS chat for seamless client communication
  • Marketing tools for email and SMS promotions
  • Client CRM to track details, interactions, referrals, and more
  • Instant letter writing tool for referrals and documentation
  • Data tagging for customizing Power Diary to your needs
  • Pre-formatted treatment note templates for efficient note-taking
  • Online booking portal for client self-booking
  • Client invoices for sending branded invoices


$16/week, Now $8 / week

Includes all features from "JUST ME" plan, plus:

  • Suitable for 2-3 practitioners
  • Expanded team access and functionality
  • Enhanced practice management capabilities


$26/week, Now $13 / week

Includes all features from "LIGHT" plan, plus:

  • Designed for 4-9 practitioners
  • More extensive team management and coordination


$42/week, Now $21 / week

Includes all features from "GROWTH" plan, plus:

  • Suited for practices with 10-20 practitioners
  • Robust practice management for larger clinics


$60/week, Now $30 / week

Includes all features from "MEDIUM" plan, plus:

  • Tailored for practices with 30 or more practitioners
  • Scalable solution for large clinics and organizations

Power Diary Reviews

With an outstanding track record, Power Diary has garnered strong user acclaim on leading review platforms. With a remarkable rating of 4.6/5 from 157 reviews on Capterra and an impressive 4.7/5 from 100 reviews on G2, practitioners worldwide have consistently praised Power Diary for its reliability and efficacy in practice management.

8. CounSol.com


CounSol.com offers therapist billing software that simplifies and streamlines practice management. With personalized features, including appointment reminders, secure client records, and a dedicated account manager, therapists can efficiently manage their entire practice. The platform's customization options, ease of use, and top-notch customer service make it a valuable tool for therapists seeking an organized and secure billing solution to support their practice.

CounSol.com Best Features

  1. Personal Account Manager: Enjoy personalized support with a dedicated account manager assigned to each user. Whether you have questions, need guidance, or require assistance, your account manager is there to provide tailored solutions and help you get the most out of the platform.
  2. Online Sessions: Facilitate secure and HIPAA-compliant online therapy sessions directly through the platform. With built-in telehealth capabilities, therapists can connect with clients virtually, offering greater flexibility and accessibility to therapy services.
  3. Telehealth Certification: CounSol.com holds a recognized telehealth certification, assuring therapists of its compliance with industry standards for online counseling. This certification enhances confidence in providing virtual sessions while maintaining the highest levels of privacy and security.
  4. Billing and Invoicing: Simplify your financial processes with comprehensive billing features. Generate and customize invoices, manage insurance claims, and track payments effortlessly, ensuring a streamlined and efficient payment workflow.
  5. Intuitive Dashboard: Gain a holistic view of your practice's operations through a user-friendly dashboard. Monitor your schedule, track client activity, access upcoming appointments, and manage outstanding tasks in one centralized location, optimizing your practice management.

CounSol.com Limitations

  1. Limited EHR Integration: While CounSol.com offers certain EHR integration capabilities, it's important to note that the extent and compatibility of these integrations could vary. Users may find it challenging to seamlessly connect the platform with their existing electronic health record systems, potentially requiring additional manual data entry and synchronization efforts.
  2. Pricing Complexity: The platform's pricing structure encompasses various plans and features, which might lead to complexity in understanding the nuances of each option. Users could encounter difficulties in selecting the most suitable plan that aligns precisely with their practice requirements and budget, potentially necessitating careful consideration and research.
  3. Data Security Responsibility: While CounSol.com employs robust data security measures on its end, users also bear the responsibility of adhering to best practices for data security. Ensuring the confidentiality and privacy of client information requires users to implement proper password management, secure device usage, and compliance with relevant regulations.
  4. System Updates and Adaptation: Regular updates are essential for maintaining the platform's performance and security. However, users should be prepared to adapt to changes with each update, including potential alterations in the user interface, workflows, or feature functionalities. This adjustment period might require additional time and training for users to familiarize themselves with the updated version.
  5. Limited Third-Party Integrations: While CounSol.com does offer integrations with certain third-party tools and software, users might discover limitations in the platform's compatibility with specific applications they rely on for various aspects of their practice. Depending on the integrations required, users might need to find workarounds or alternatives to achieve their desired workflow efficiencies.

CounSol.com Pricing

Premium Plus Plan - $69.95/mo 

Accept insurance and offer online video/chat sessions.

Additional counselors: $45/mo each.

Premium Plan - $64.95/mo 

Offer online video/chat sessions without insurance acceptance.

Additional counselors: $45/mo each.

Standard Plus Plan - $59.95/mo 

Best for insurance-accepting private practices.

Additional counselors: $40/mo each.

Standard Plan - $49.95/mo 

Best for practices not accepting insurance.

Additional counselors: $35/mo each.

Available Add-on Features

  • Wiley Practice Planners: $20/mo for each counselor.
  • e-Prescribing Controlled Substances: $60/mo for each user.
  • e-Prescribing Non-Controlled Substances: $50/mo for each user.
  • e-Prescribing Agent: $25/mo for each user.

CounSol.com Reviews

CounSol.com has garnered positive reviews from users across platforms, including G2, with a commendable rating of 4.4 out of 5 based on 100 reviews. Users have praised the platform's user-friendly interface, efficient practice management tools, and responsive customer support. The comprehensive features, including insurance acceptance, online sessions, and e-prescribing options, have resonated well with therapists seeking streamlined practice operations. These reviews underscore CounSol.com's effectiveness in meeting the needs of mental health professionals and contributing to their successful practice management.

9. Healthie


You can enhance the efficiency of your practice with Healthie's specialized billing software. With this tool, you can simplify invoicing, file insurance claims, and ensure secure payments so that you can spend more time on your clients and less on administrative tasks. Healthie's tailored solution is designed to streamline your operations and help you provide the best possible care to your clients.

Healthie Best Features

  1. Comprehensive Invoicing: Healthie's advanced invoicing system empowers therapists to generate and manage invoices effortlessly. This ensures precise and punctual payments from clients, streamlining the financial aspect of your practice.
  2. Insurance Claims Management: With integrated tools, Healthie simplifies the otherwise complex process of insurance claims submission. This feature ensures a smooth and efficient path to reimbursement, reducing administrative burdens.
  3. Secure Payment Processing: Healthie prioritizes data security, providing a safe platform for processing client payments. This instills confidence in therapists and reassures clients when conducting financial transactions.
  4. Customizable Billing: Tailor your billing strategies to your practice's distinct requirements. Healthie's flexibility allows therapists to set varying rates for different services, offer special deals, and accommodate diverse pricing structures.
  5. Real-Time Financial Insights: Stay well-informed about your practice's financial well-being with dynamic reporting and analytics. Healthie's real-time insights empower you to make data-driven decisions for effective practice growth.

Healthie Limitations

  1. Limited International Payment Options: Healthie primarily supports payment processing within certain regions, potentially limiting its usability for international practices or seeking to serve a global client base.
  2. Costs for Additional Counselors: The pricing structure involves additional charges for each added counselor, potentially leading to increased expenses as your practice expands its team, impacting scalability costs.
  3. Data Migration Complexity: Transitioning from an existing billing system to Healthie might involve complex data migration, especially for practices with extensive historical billing information, potentially leading to data integrity challenges.
  4. Custom Reporting Limitations: While Healthie provides reporting and analytics, creating highly customized or specialized financial reports might require manual data manipulation or additional third-party software tools, impacting streamlined data analysis.
  5. Limited Cross-Platform Compatibility: Healthie's features might need to be more optimized for all operating systems or devices, potentially affecting users who prefer or rely on non-standard platforms, leading to inconsistencies in user experience.

Healthie Pricing


  • Ideal for entrepreneurs starting.
  • 10 Active Clients
  • Scheduling
  • Payment Processing
  • Invoicing & Superbills
  • Charting, Telehealth
  • Client Portal
  • iOs/Android Mobile App


  • Suitable for providers starting, running, and growing a practice.
  • $45/month (Paid annually) or $49/month (Monthly)
  • Everything in Starter + 250 Active Clients
  • CMS 1500s
  • Group Messaging
  • Outbound eFax


  • Most popular among providers scaling their practice.
  • $115/month (Paid annually) or $129/month (Monthly)
  • Everything in Essentials + Unlimited Clients
  • Office Ally Integration
  • Group Telehealth
  • Online Programs
  • Dedicated eFax


  • Designed for provider-owned practices with multiple practitioners.
  • Starting at $135+/month (Paid annually) or $149+/month (Monthly)
  • Everything in Plus + Shared Calendar
  • Add Team Members
  • Roles & Permissions
  • Internal Team Chat
  • Free Support Account for Each Provider Added


  • Tailored for next-generation digital healthcare innovators.
  • Everything in Group + Customizable Paid Add-ons
  • White Labeling
  • Premium Integrations
  • API Access
  • Advanced Reporting
  • Dedicated Support

Healthie Reviews

Users have expressed their satisfaction with Healthie through reviews, giving it a Capterra rating of 4.3/5 based on 68 reviews and a G2 rating of 4/5. These reviews highlight Healthie's success in providing effective and modern healthcare solutions for providers.

Carepatron Therapist Billing Software Software helps save you 1 day in admin every week

Carepatron Therapist Billing Software is your ultimate solution to streamline administrative tasks and regain valuable time. Imagine saving an entire day every week thanks to the efficiency and simplicity that Carepatron brings to your practice. With its intuitive interface and comprehensive features, Carepatron is poised to transform how you manage billing tasks.

What sets Carepatron apart is its user-centric approach. Designed with therapists in mind, it addresses the unique needs of your practice. From invoicing and payment processing to insurance claims management, Carepatron empowers you to focus on what truly matters – delivering exceptional care to your clients.

Leap effortless practice management by signing up for Carepatron today. Say goodbye to administrative burdens and hello to more time for your clients. Experience the future of Therapist Billing Software with Carepatron.

Ready to simplify your practice management? Explore our Therapist Billing Software and embrace a new era of efficiency and convenience.

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