9 Best Occupational Therapy EMR Software in 2024

Discover the top 9 Occupational Therapy EMR software solutions in 2024. Learn why Carepatron leads the pack in saving time and improving patient care.

By Emma Hainsworth on Mar 02, 2024.

Fact Checked by Ericka Pingol.

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​​Occupational Therapy EMR

In healthcare, innovative technology is essential to propelling the sector into the future. Remarkably, the advent and evolution of Electronic Medical Records (EMR) software have transformed how healthcare professionals manage and coordinate care. This is especially pertinent in Occupational Therapy, where the complexity of client cases necessitates an effective, organized, and adaptable system.

If you're a healthcare professional, diving into Occupational Therapy EMR software can seem overwhelming at first glance. You might be grappling with questions: Which software provides the best features? How do they align with my practice's specific needs? What about usability, support, and, most importantly, cost-effectiveness?

Fear not; we've crafted this comprehensive guide: "9 Best Occupational Therapy EMR Software in 2024," just for you. Our goal is not just to list these software options but to provide an in-depth review and comparison to help you make an informed decision.

This guide will act as your digital compass, leading you to the best EMR software that suits your unique occupational therapy practice. The journey to optimizing your practice's efficiency and client outcomes begins here, and we're thrilled to be part of it.

Let's embark on this explorative journey together, shall we?

What should you look for in free Occupational Therapy EMRs?

Critical criteria should be on your radar when selecting the right EMR software for your Occupational Therapy practice, especially when considering free options. The aim is to strike a balance between cost-effectiveness and comprehensive functionality. Here's what to look for:

1. Comprehensive clinical documentation

A robust occupational therapy software should offer comprehensive clinical documentation capabilities. This includes efficient note-taking, customized progress notes, and the ability to create and manage treatment plans tailored to the specific needs of patients.

2. HIPAA compliance

Ensure the EMR system is fully HIPAA compliant to safeguard patient records and sensitive information. This is imperative for maintaining the privacy and security of patient data.

3. Practice management

A practical practice management software component is essential for streamlining workflow. It should include scheduling tools, appointment reminders, and assistance with billing to save time and ensure practices get paid faster.

4. Web-based EMR system

Opt for a web-based EMR system that allows for flexibility and accessibility. This enables therapists to manage patient records and documentation from anywhere, promoting a more efficient and flexible practice.

5. Secure chat and telehealth integration

For modern therapy practices, having a secure chat and telehealth integration is invaluable. It facilitates secure communication with patients and enables therapists to conduct virtual sessions when necessary, enhancing the scope of patient care.

6. Data reporting and outcomes

Look for a system that provides robust reporting tools to track patient outcomes and progress efficiently. This supports evidence-based practice and helps therapists make informed decisions about patient care.

7. Ease of use and support

The user-friendly system should allow therapists to manage their practice without unnecessary complexity. Additionally, reliable customer support ensures therapists receive assistance when needed, contributing to a smoother experience.

8. Integration with other Systems

Consider whether the EMR system integrates seamlessly with other systems, such as billing and claims processing. Integration enhances overall practice efficiency by reducing the need for manual data entry and ensuring consistency across different platforms.

Remember, even though the software is free, your time isn't. Invest wisely by choosing a free Occupational Therapy EMR software that meets these criteria. While cost is crucial, the return on investment regarding time saved, efficiency gained, and improved patient care truly counts.

The 9 Best Occupational Therapy EMRs Available in 2024

1. Carepatron

Carepatron is gaining popularity as a specialized EMR software solution for Occupational Therapy clinics, focusing on workflow simplification, patient care improvement, and practice management optimization.

Carepatron includes numerous crucial features that cater to the unique needs of occupational therapists.

Carepatron best features

  • Customizable documentation templates: Carepatron provides templates specifically designed for physical therapy documentation, encompassing evaluations, progress notes, and treatment plans.
  • Integrated practice management: Seamlessly combining clinical and administrative functions, including appointment scheduling, billing, and reporting tools, Carepatron streamlines overall practice operations.
  • Patient engagement tools: Carepatron includes secure messaging, appointment reminders, and educational resources, empowering patients in their treatment journey.
  • Mobile accessibility: Supporting mobile compatibility, therapists can conveniently access patient records, document treatment sessions, and manage appointments from any location.
  • Outcome tracking: Carepatron offers tools for monitoring patient progress and treatment effectiveness, incorporating outcome measurement tools and progress-tracking charts.
  • Cloud-based platform: As a cloud-based solution, Carepatron ensures scalability, accessibility, and data security without expensive hardware infrastructure.
  • Billing and revenue cycle management: The platform features built-in billing and revenue cycle management capabilities, automating billing processes, claims submission, and reimbursement tracking.

Carepatron limitations

  • Restricted patient portal access: Remote assistance is limited to patients granted access to the patient portal.
  • Limited template upload learning: Users must choose from available templates, modify them, or start anew when creating new ones. Importing personal files is minimally supported.
  • Compatibility with other software: Clearly defining the extent of integration options with other software or tools is crucial to avoid potential constraints on the product's compatibility with specific third-party applications.

Carepatron pricing

  • Free Plan: Access basic features for free
  • Pro Plan: $12 per user/month
  • Organization Plan: $19 per user/month

Carepatron reviews

  • Capterra: 4.5/5 stars based on 69 reviews
  • G2: 4.6/5 stars based on 134 reviews

2. TherapyNotes


TherapyNotes is a leading provider of EMR software tailored to occupational therapy practices. It's recognized for its comprehensive features designed to streamline workflows, improve patient care, and enhance practice management, specifically for occupational therapists.

TherapyNotes best features

  • Smooth transition and timely support: The transition to TherapyNotes has been seamless, supported by timely and excellent telephone customer support. Users are glad to have found a software solution that prioritizes their needs.
  • Pivotal to success and efficiency: TherapyNotes has been pivotal to the success and efficiency of therapists. Users are happy to endorse the software, recognizing its importance in streamlining their practice and enhancing their effectiveness as therapists.
  • Outstanding customer service and customization: TherapyNotes stands out for its exceptional customer service, providing personalized support and detailed follow-up emails. Users appreciate the full customization options available for the client experience, including HIPAA-compliant video software, scheduling, billing, and forms.

TherapyNotes limitations

  • Billing challenges: Users have experienced difficulties with billing notes and claim rejections, which they find unfriendly and problematic.
  • Telehealth functionality issues: Some users have found that the telehealth feature does not work at all, leading to concerns about the responsibility of offering this service.
  • Missing drag and drop feature: Formerly, there was a drag and drop feature for importing intake notes, which is now missing, requiring users to re-enter information manually.

TherapyNotes pricing

  • Solo plan: $49/user/month
  • Group plan: $59/user/month
  • Enterprise (30+ Users) + $30/ month/ per additional user - Unlimited non-clinical staff

TherapyNotes reviews

  • Capterra: 4.7/5 (based on 900 reviews)
  • G2: 4.5/5 (based on 94 reviews)

3. SimplePractice


SimplePractice is an innovative practice management software that offers features like online booking, telehealth capabilities, and paperless intakes, making it an ideal option for occupational therapists.

SimplePractice best features

  • Streamlined billing: Easy invoicing and billing with customizable superbills.
  • Automated reminders: Sends automatic appointment reminders to patients.
  • Integrated telehealth: Offers seamless telehealth integration for remote appointments.

SimplePractice limitations

  • Additional cost for telehealth: Telehealth feature comes with an additional cost.
  • Limited reporting capabilities: Some users suggest improving the software's reporting capabilities.

SimplePractice pricing

  • Starter: Start with the fundamentals for your private practice. Starting at $29/month.
  • Essential: Simplify your practice by including all of the necessary components. Pricing begins at $69 per month.
  • Plus: Extend your practice by utilizing all available features. Starts at $99 per month.

SimplePractice reviews

  • Capterra: 4.6/5 (based on 2644 reviews)
  • G2: 4.1/5 (based on 117 reviews)

4. Noterro

Noterro is an Occupational Therapy EMR (Electronic Medical Records) software designed to streamline documentation and practice management for occupational therapists.

It provides features such as customizable patient portals, appointment scheduling, and document management to enhance efficiency and organization in therapy practices.

Noterro best features

  • Customizable patient portal: Noterro offers a customizable web portal that can be branded with the user's company logo and installed as an app on patients' devices, enhancing the user experience.
  • Positive client feedback and professional advancement: Users appreciate the positive feedback from clients and attribute their professional advancement to the ease of use provided by Noterro's user-friendly interface.
  • Upgraded online booking and information display: Noterro's upgraded online booking feature improves efficiency and aesthetics, allowing users to include additional information for a better booking experience.

Noterro limitations

  • Calendar hovering and client information display: Some users find it inconvenient that hovering over the calendar brings up client information, suggesting a minor adjustment to improve usability.
  • Limited specificity in insurance details on intake forms: Users desire more specific options for insurance details, such as dropdown menus for insurance companies, to enhance accuracy and completeness.
  • Irreversible client merge and receipt issues: Noterro's limitation lies in the irreversible nature of client merges, causing challenges for clients with receipt delivery issues and hindering effective client record management.

Noterro pricing

  • Free Trial - 30 days.
  • $25/month - The United States and Canada determine limits and pricing. Prices and restrictions may differ globally.

Noterro reviews

  • Capterra: 4.8/5 stars based on 490 reviews.
  • G2: Not yet available

5. WebPT


WebPT is a cloud-based EMR solution for rehabilitation therapists, including occupational therapists, physical therapists, and speech-language pathologists.

WebPT best features

  • Compliance alerts: The system alerts you of potential compliance issues.
  • Analytics and reporting: Offers robust reporting capabilities to track practice performance.
  • Integrated home exercise program: Helps create and manage personalized home exercise programs for patients.

WebPT limitations

  • Pricing: Some users mention that it's expensive compared to other options.
  • Limited customization: Users note that the customization options are less extensive than other solutions.

WebPT pricing

  • Standard plan - $99 and setup fee required.
  • Enterprise plan- Custom pricing based on clinic needs.

WebPT reviews

  • Capterra: 4.4/5 stars based on 461 reviews
  • G2: 4.4/5 stars based on 155 reviews

6. Epic


Epic provides a wide-ranging EMR solution that serves large healthcare systems, hospitals, and private practices, including occupational therapy.

Epic best features

  • Interoperability: Epic facilitates seamless integration with other systems.
  • MyChart patient portal: Allows patients to schedule appointments, view test results, and communicate with providers.
  • Robust reporting: Epic's system offers advanced reporting and analytics capabilities.

Epic limitations

  • Complex implementation: Due to its extensive features, implementation can be complex and time-consuming.
  • Pricing: Epic tends to be more expensive than other EMR systems.

Epic pricing

  • Contact Epic for pricing information and custom quotes based on your practice's needs.

Epic reviews

  • Capterra: 4.4/5 stars based on 361 reviews
  • G2: 4.2/5 stars based on 924 reviews

7. Cerner

Cerner offers a comprehensive suite of health information technologies, including an EMR system that is robust, adaptable, and serves a wide range of healthcare specialties.

Cerner best features

  • Interoperability: Seamless integration with other healthcare systems.
  • Scalability: Cerner's solution is designed to scale and adapt to your growing practice.
  • Data security: Strong data security measures ensure HIPAA compliance.

Cerner limitations

  • Interface usability: Some users have commented that the interface could be more user-friendly.
  • Learning curve: With a wide range of features, some users may find a learning curve.

Cerner pricing

  • Pricing information is not publicly disclosed; contact Cerner for a custom quote.

Cerner reviews

  • Capterra: 3.9/5 (based on 20 review)
  • G2: 3.5/5 (based on 234 reviews)

8. Kareo


Kareo provides cloud-based EMR software for small to medium-sized healthcare practices, offering a streamlined solution that includes billing and telehealth features.

Kareo best features

  • Integrated billing: Kareo has a fully integrated billing feature for seamless invoicing and payments.
  • Patient portal: Allows patients to securely access their medical records, book appointments, and make payments.
  • Telehealth capability: Kareo supports telehealth appointments with easy video conferencing.

Kareo limitations

  • Limited reporting: Some users have commented that the reporting feature could be more robust.
  • Customer service: Some users suggest improvements in customer service response times.

Kareo pricing

  • Clinical with Billing: $160/provider/month
  • Clinical only: $110/provider/month

Kareo reviews

  • Capterra: 3.9/5 (based on 384 reviews)
  • G2: 4.0/5 (based on 140 reviews)

9. Pabau

Pabau is an Occupational Therapy EMR (Electronic Medical Records) software offering comprehensive therapy practice solutions. It includes features such as appointment scheduling, patient management, billing, and customizable templates for clinical documentation.

Pabau aims to streamline practice workflows and improve efficiency for occupational therapists by providing a user-friendly and integrated platform.

Pabau best features

  • Cost-effective solution with responsive customer support: Pabau stands out for its affordability and responsive customer support, offering more comprehensive business solutions than traditional medical record software.
  • Highly responsive customer service and live chat tool: The fantastic team at Pabau provides highly responsive customer service, with the live chat tool proving invaluable for resolving issues during initial customization.
  • User-friendly interface and range of features: Users praise Pabau for its user-friendly interface and diverse range of features, making it easy to use and explore, even during the free trial period.

Pabau limitations

  • Difficulty in use and setup, lack of intuitive design: Some users find Pabau challenging to use and set up, citing its clunky and non-intuitive interface reminiscent of early Mac designs.
  • Challenges with template setup and back-end functionality: Users encounter difficulties setting up templates and express frustration with the clunky and limited back-end functionality, including the absence of a comprehensive snapshot or dashboard feature.

Pabau pricing

  • Contact Pabau for a scheduled demo and a more specific quotation.

Pabau reviews

  • Capterra: 4.6/5 (based on 373 reviews)
  • G2: 4.6/5 (based on 116 reviews)

Carepatron Occupational Therapy EMR helps save you 1 Day in admin every week

When it comes to streamlining administrative tasks and improving efficiency in occupational therapy, Carepatron stands above the rest. Its integrated suite of features, from client management and secure communication to intuitive document management and telehealth, makes it the go-to choice for healthcare professionals. Imagine saving as much as a full day each week by letting Carepatron handle your administrative needs.

Carepatron's robust capabilities go beyond basic administrative tasks. It provides a highly secure, cloud-based platform that enhances patient-provider communication, assists with appointment scheduling, and offers document management solutions. These aspects are all designed to streamline your workflow, leaving you with more time for what truly matters—patient care.

Don't just take our word for it; try Carepatron's occupational therapy EMR today and witness the transformation in your practice efficiency. Save time, improve patient outcomes, and focus on delivering quality occupational therapy. 

Sign up for Carepatron and experience the difference for yourself.

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