9 Best Physical Therapy Billing Software in 2025

For physical therapists and other healthcare professionals, a reliable system like electronic medical records (EMR) is crucial for maintaining accurate physical therapy documentation and enhancing patient care. However, in addition to storing medical records, the right medical billing software streamlines operations, ensuring timely payments and efficient practice management. The best physical therapy software simplifies billing and alleviates common billing challenges by automating essential tasks saving you from billing headaches. Whether you're in occupational therapy or managing a clinic, selecting the ideal physical therapy EMR is more straightforward than it appears!

What should you look for in a billing software for physical therapy?

Before choosing a billing software, consider the features that best address your needs. Each option has its own strengths, so research thoroughly and request a demo or free trial to find the right fit.

• Intuitive interface: Choose user-friendly software that’s easy to navigate and requires minimal training.
• Scheduling: Automate or simplify appointment scheduling to streamline invoicing.
• Patient portal: Include a portal for quick access for new and existing patients, including billing and insurance details, saving time on intake forms.
• Invoice creation & reminders: Generate invoices quickly and set up automated appointment reminders to save time and effort.
• Medical coding automation: Automate medical coding to reduce errors and prevent denied claims.
• Storage & reporting: Store invoices for future reference and generate billing reports to address payment issues.
• Security: Ensure the software ihascure, with ,encryis compliantcompliance with healthcare regulations.
• Customer service: Look for excellent customer support to resolve issues promptly.
• Pricing: Review pricing plans and processing fees to ensure cost efficiency.
• Reviews & ratings: Check practitioner feedback for insights on the software's practicality.
• Additional features: Consider online payments, workflow tracking, and insurance eligibility checking for enhanced billing efficiency.

9 Best Physical Therapy Billing Software in 2025

Now that you have knowledge of what to look for in billing software for your physical therapy practice, let's look at the 9 Best Physical Therapy Billing Software in 2025. 

1. Carepatron

Carepatron is HIPAA-compliant, all-in-one software for therapists. It streamlines billing, payments, and more. It also offers free resources, teleconsulting, and scheduling.

Carepatron's best features

• HIPAA-compliant billing: Secure and compliant storage for patient invoices and records.
• Automated payments: Streamline invoicing and payment processing for faster transactions.
• Patient portal: Clients can view bills, make payments, and manage appointments easily.
• AI-powered transcription: Convert medical notes into billable documentation efficiently.
• Customizable templates: Create billing forms and invoices tailored to your practice’s needs.

Carepatron's limitations

• Limited storage on starter plan: The starter plan comes with restricted data storage, which may require an upgrade for larger practices.
• Occasional AI inaccuracies: While transcription is AI-powered, it may still require manual review for accuracy.

Carepatron pricing

• Free plan: Access basic features for free
• Essential plan: $14/month
• Plus plan: $19/month
• Advanced plan: $24/month

Carepatron reviews

• Capterra: 4.5/5 (463 reviews)
• G2: 4.5/5 (357 reviews)

2. WebPT

WebPT is a practice management software tailored for rehabilitation therapy professionals. It offers a comprehensive suite of features to streamline clinical and administrative tasks.

WebPT's best features

• Integrated workflows: Seamlessly connects documentation, scheduling, and billing processes.
• CPT code validation: Ensures accurate coding to minimize billing errors.
• Automated patient balance display: The scheduler automatically shows patient balancesiding in financial management.
• HIPAA compliance: Utilizes robust encryption to protect patient data.

WebPT's limitations

• Limited mobile application support: Cno mobile app ismobile app available for Android users.
• Best suited for outpatient rehab pThis maytices: May not fully meet the needs of inpatient or other specialized settings.
• Limited integration capabilities: Integrating with other systems can be challenging and may incur additional costs.

WebPT's pricing

WebPT has three different plans available: starter, enhanced, and ultimate plan. Pricing is based on your selected plan and any necessary customization, to get the most accurate pricing it is best to contact WebPT.

WebPT's reviews

• Capterra: 4.3 stars (474 reviews)
• G2: 4.4 stars (161 reviews)

3. SimplePractice

SimplePractice is practice management software designed for health and wellness professionals. It offers billing, scheduling, and telehealth features.

SimplePractice's best features

• Scheduling & reminders: Online booking, automated reminders, and telehealth integration.
• Client portal: Secure messaging, document sharing, and online intake forms.
• Billing & invoicing: Handles invoices, payments, and insurance claims.
• Card processing: Built-in payment processing for easy and fast transactions and invoicing.
• Billing insights: Tracks payment history and trends.

SimplePractice's limitations

• No free plan: Only a 30-day trial is available.
• Costly for groups: Additional fees for extra clinicians.
• Support concerns: Some users report data privacy and service issues.

SimplePractice pricing

• Free trial: 30 days free of Plus Plan
• Starter: $29/month
• Essential: $69/month
• Plus: $99/month

SimplePractice reviews

• Capterra: 4.6/5 (2778 reviews)
• G2: 4.1/5 (120 reviews)

4. Tebra

Tebra, rebranded from Kareo, offers four key modules: clinical, billing, managed billing, and engage. It provides a cloud-based EHR solution for independent practices.

Tebra's best features

• All-in-one management: Scheduling, insurance billing, patient payments, and more.
• User-friendly interface: Dashboard, charting, e-prescribing, patient portal, and lab integrations.
• Cloud-based: Secure access to patient records from anywhere.

Tebra's limitations

• No free trial: No free version or trial available.
• Customer support issues: Some users report slow responses.

Tebra's pricing

Practitioners must ask for a, quotation and there is a available uponee demo on request.

Tebra's reviews

• Capterra: 3.9 stars (1293 reviews)
• G2: 4.1 stars (234 reviews)

5. NextGen EHR

NextGen EHR is a cloud-based Electronic health record (EHR) and practice management solution tailored for small practices. It offers a comprehensive suite of tools to streamline clinical and administrative workflows.

NextGen EHR best features

• Mobile accessibility: Manage schedules and patient records on mobile devices.
• Analytic dashboards: Provides performance insights through detailed reports.
• Claims management: Tools for tracking, appealing, and resubmitting claims.
• HIPAA compliance: Ensures data security with robust encryption.

NextGen EHR limitations

• No free plan: No free version or trial available.
• Designed for small practices: Best suited for clinics with up to 10 physicians.
• Technical support needs: Some features may require assistance for optimal use.

NextGen EHR pricing

Practitioners must ask for a demonstration and quotation.

NextGen EHR reviews

• Capterra: 4.2 stars (1276 reviews)
• G2: 3.7 stars (157 reviews)

6. AthenaOne

AthenaOne is an EHR system that simplifies billing with its revenue cycle management system while also managing clinical records and providing tools for seamless patient engagement.

AthenaOne's best features

• User-friendly interface: Modern and easy-to-navigate design.
• Claims scrubbing: Ensures clean claims are submitted to minimize denials.
• Medication management: Built-in e-prescribing for efficient tracking.
• Eligibility verification: Notifies practitioners of patient eligibility issues.
• Authorization management: Delegates prior authorization tasks to specialists.
• HIPAA compliance: Secure encryption to protect patient data.

AthenaOne's limitations

• No free plan It doesrial: Does not offer a free version or trial upon sign-up.
• Cost considerations: Users report that the platform can be expensive.

AthenaOne's pricing

Practitioners must ask for a demonstration and quotation.

AthenaOne's reviews

• Capterra: 3.8 stars (883 reviews)
• G2: 3.4 stars (106 reviews)

7. DrChrono

DrChrono is an EHR platform that supports medical practitioners with billing, clinical note customization, patient management, and appointment scheduling.

DrChrono's best features

• Practice management: Includes online scheduling, self check-in, a HIPAA-compliant patient portal and more.
• Medical billing software: Medical billing software with customizable profiles and dashboards.
• Revenue cycle management: Their RCM team offers over 96% clean claims rate and complete transparency.

DrChrono's limitations

• No free plan or trial: Requires a paid subscription from the start.
• High cost: Users report that pricing can be expensive.
• Limited mobile access: The Mobile app is only available for iOS.

DrChrono's pricing

DrChrono has four different plans available: Prometheus, Hippocrates, Apollo, and Apollo Plus. Pricing is based on your selected plan and any necessary customization, to get the most accurate pricing it is best to contact drchrono.

DrChrono's reviews

• Capterra: 4 stars (493 reviews)
• G2: 3.5 stars (39 reviews)

8. RXNT

RXNT is cloud-based healthcare software that offers practice management, electronic health records, and e-prescribing solutions for medical practitioners in the US.

RXNT's best features

• Customizable reports: Generates tailored reports for practice insights.
• Denial management: Helps track and resolve claim denials efficiently.
• Real-time eligibility checks: Verifies patient insurance instantly.
• Central billing office: Streamlines billing across multiple locations.
• HIPAA compliance: Ensures data security with encryption.

RXNT's limitations

• No free plan: Requires a paid subscription.
• High cost: Users report that RXNT is expensive.
• Customer support issues: Users report difficulties reaching support.
• Clunky interface: Some users find the design less intuitive.

RXNT's pricing

• EHR bundle: $110/month (per provider)
• PM bundle: $193/month (per provider)
• Full suite: $298/month (per provider)
• E-prescribing: $665/year (per provider)

RXNT's reviews

• Capterra: 4.3 stars (478 reviews)
• G2: 4.2 stars (53 reviews)

9. Heno

Heno is a practice management platform that simplifies billing, stores medical records, automates scheduling, generates reports, and more for practitioners.

Heno's best features

• Mass approvals and rebills: Allows practitioners to approve and rebill multiple claims at once.
• Financial reporting: Provides comprehensive reports on practice finances.
• SSO capabilities: Supports single sign-on for easier access.
• Payment and refund notes: Tracks detailed information on payments and refunds.

Heno's limitations

• No free plan: Requires a paid subscription.
• No mobile apps: No apps available for mobile devices.
• Steep learning curve: Some users report difficulty getting started with the platform.

Heno's pricing

• Growth: $149/provider/month plus add-on for features.
• Established: $225/provider/month plus add ons for features.
• Unlimited: $299month plus/month plus add ons for features.
• RCM: 4-8% added onto any subscription to manage billing services.

Henos' reviews

• Capterra: 4.5 stars (46 reviews)
• G2: 4.3 stars (2 reviews)

Key takeaways

With numerous billing software options avchoosingto choose one that fits your practice's speci is crucialfic needs. Each platform offers unique features like scheduling, patient portals, invoicing, and coding automation. Consider factors such as user interface, customer support, pricing, and required functionalities. Testing software through demos or trials can help ensure the best fit, ultimately streamlining your practice’s billing and improving efficiency.