Appointment Scheduling

Schedule appointments without the back-and-forth emails

We know it's faster to automate your appointment reminders. Help your clients be where they need to be and when they should be there with SMS or email reminders.

Health Records

Manage your client information, clinical documentation, medical billing, and payments within a HIPAA compliant healthcare management system. Get access to our DAP notes or Progress notes templates

Accept Online Payments

Carepatron online or mobile payments make it easier for your clients to pay for your bills. You save time a massive amount of time while getting paid twice as fast. What a great way to improve your day and cashflow!

Appointment Scheduling Software For Healthcare

Appointment scheduling software refers to platforms that have been designed with the specific aim of helping businesses manage their bookings. Amongst other features, appointment software streamlines the booking process by allowing patients to view available appointments and select a time that suits them. Utilizing scheduling software will help your business cut down on time spent completing administrative tasks and maximize productivity.

Simple Appointment Scheduling Software For Your Healthcare Team

HIPAA-Compliant: HIPAA regulations come into play when someone becomes your client, so technically an appointment scheduler doesn't need to be HIPAA-compliant. In saying that, regular clients booking HIPAA protect their following appointments, and some of the information (including medical history) are confidential. Because of this, it is in your best interest to use an appointment scheduler that is HIPAA-compliant and protects patient privacy, like Carepatron.
‍
‍Appointment Reminders: One of the biggest concerns for any medical office is managing no-shows and last-minute cancellations. Carepatron solves this issue by sending appointment reminders to their patients before an upcoming booking. Clients can have the option to accept, reschedule or cancel their booking to ensure a significant reduction of no-shows.
‍
‍Online Scheduling: Carepatron’s online scheduling allows patients greater flexibility in booking appointments. They no longer need to talk to someone over the phone, and they can book at their convenience rather than waiting for the medical office's opening hours.
‍
‍Patient Portal: Carepatron offers a secure patient portal that patients can log onto and view their payment and appointment information. They can track their bookings and invoices and can make early payments for upcoming appointments. The patient portal encourages patients to return to the clinic and ensures that your medical office receives payments promptly.
‍
‍Integration: Carepatron integrates many features, including clinical documentation, telehealth video conferencing, and medical billing, which all allow your business to maximize its efficiency and provide patients with the highest quality of care possible.

We've got your back — every step of the Appointment Scheduling Journey.

Because you shouldn't have to figure out Appointment Scheduling on your own.

Finding the best appointment booking app for you - Research Guide

A growing number of patients need access to healthcare, with the US population expected to reach 416.8 million residents over the next couple of decades. The recent development of sophisticated medical scheduling software will help accommodate the significant growth of patients.

Read guide

How To Build An Efficient Appointment Calendar

Patient scheduling appointment systems refer to software developed to assist healthcare businesses in managing appointments and bookings. These systems sync the calendars of all team members to generate a unified schedule, improving productivity across the company.

Read guide

Appointment Scheduling 101 - Tips For Health Businesses

Appointment scheduling is the ability to assess the number of average daily patients and accommodate them into your day within a set number of appointments. Efficient appointment scheduling will allow you to see as many patients that need care while also being able to meet the resource demands of your clinic, and all in a timely fashion.

Read guide

Ultimate Guide to Appointment Scheduling

When you think of healthcare, it is highly likely that doctor’s appointments and visits to physicians are what automatically come to mind. And whilst this is a significant (and important) part of it, various other key processes have a role to play. Behind every session with a patient, there are a bunch of different things that take place behind the scenes; starting with the appointment scheduling. You might be thinking that organizing a booking system for a healthcare practice is simple, but that could not be further from the truth.

Read guide

What is a medical scheduling system?

The daily life of physicians typically revolves around a busy schedule, with various patient appointments, staff meetings, and administrative tasks. Managing this schedule involves balancing the needs and requirements of both physicians and patients, and can be a complicated and time-consuming process. Many medical practices employ appointment scheduling software to manage appointments, significantly reducing the amount of time and resources that is otherwise spent on scheduling. Scheduling platforms, including Carepatron, are integrated with other features designed to make the day-to-day operations of your clinic run as smoothly as possible, including clinical note documentation, medical billing and coding, and electronic health records. Typically, medical scheduling software requires the medical office to upload available appointment times onto their system. These are accompanied by details of the service, the physicians available, and the approximate time length of the appointment. Patients can then access these appointments online, and select a slot at their own convenience. When the appointment is nearing, the software will send out an automated reminder to the patient, a feature that has been shown to reduce no-shows by up to 99%.

Depending on the needs of your healthcare business, you can customize your scheduling software to include buffers between appointments and block out certain periods during the day to account for lunch or administration breaks. With Carepatron’s medical appointment scheduling software, you are guaranteed to organize your days more productively. Time spent on the phone booking, rescheduling, and canceling appointments will be reduced, and physicians can instead spend their time delivering quality healthcare to patients.
‍
We understand that working within clinical areas can be complex, as well as physically and mentally demanding. It can be frustrating to have to follow up on information that was not properly recorded or interpreted, and tiresome to have to continuously return and correct mistakes from records and notes. Treating your patients is of utmost importance when it comes to healthcare, after all, that’s why you entered the job. Speech to text software services recognizes this, which is why it has been developed to significantly reduce your administrative tasks, leaving you with more time to treat and care for clients.

Benefits of Online Appointment Booking

The field of online appointment booking is growing rapidly, caused by the significant advantages that this type of software has for both you and your patients. By streamlining the scheduling process, your practice is guaranteed to experience various benefits, including:
‍
‍Increased efficiency: Appointment scheduling software organizes your appointments in the most productive way possible. You can prioritize patient appointments, ensuring that these fill up the majority of your day. Online appointment booking is also great for reducing no-shows and filling up time slots that are frequently empty.
‍
‍Time management: Often, the daily lives of staff working in a medical practice are extremely busy and you may find it difficult to find time for administrative tasks or staff meetings. With appointment scheduling software, the program can generate time slots dedicated to these tasks that work around patient appointments. Online appointment booking will also save your practice valuable time. Staff no longer have to spend hours on the phone booking, rescheduling, and canceling appointments. All of this saved time can be spent completing other, more important tasks.
‍
‍Patient experience: Implementing an online booking system demonstrates that you are aware of your patients’ busy lives. Patients can make an appointment at your practice in their own time, without having to wait for the opening hours of the clinic to call up. Online booking systems also cater for efficiency, and patients may find it significantly more convenient to book online than through a telephone conversation.
‍
‍Reduced no-shows: No-shows are an issue that every medical clinic has to deal with. The loss of revenue and change in schedule can have a negative and long-lasting impact, so reducing no-shows is definitely in your interest. With Carepatron’s automated reminder feature, you have the ability to reduce no-shows by up to 99%, eliminating this unfortunately frequent experience.
‍
‍Reduced costs: Online appointment booking systems streamline a process that is otherwise completed by administrative staff. If you implement scheduling software, you can reduce the number of administrative staff you hire, saving your practice money.

Learn More

Medical appointment scheduling guidelines

Whilst online booking systems do the majority of work for you, there are still some factors you want to keep in mind. The following guidelines will help ensure your scheduling software is maximizing efficiency whilst maintaining both patient and physician satisfaction:
‍
Appointment Reminders: Appointment reminders are always a good idea whether you decide to implement an online scheduling system. Dealing with no-shows and last-minute cancellations wastes valuable time and interfere with the entire day's schedule.
‍
‍Waiting List: Even with automated appointment reminders, no-shows are still an inevitability for most practices. We recommend implementing a patient waiting list for whenever there is a last-minute available time slot. This is an excellent way to increase patient satisfaction and ensure that your clinic isn't losing revenue.
‍
‍Collect Scheduling Data: It can take time to find a schedule that allows your practice to operate smoothly. The best way to remedy an inefficient schedule is by collecting and analyzing data to determine the specific areas that aren't working. For example, if you are finding an increasing number of appointments are going over time, consider adding a longer buffer between appointments. This will allow the physician time to complete their assessment without pushing back every consequent appointment.
‍
‍New Patients: It is a good idea to incorporate new patient forms as a part of the booking process. This way, when patients arrive at their first appointment, your practice will already have the information required to make the checking in and payment process go as smoothly as possible.
‍
‍Returning Patients: Your practice will already have the required details of a returning patient, and these should be stored in a HIPAA-compliant, accessible manner. Carepatron’s platform complies with HIPAA regulations, so the patient information that is entered during the booking process will be encrypted and securely stored.

Learn More

Appointment scheduling software for clinicians and their clients

Healthcare professionals from various fields have been using Carepatron’s appointment scheduling software with great success. Regardless of whether you are a general practitioner, nurse, therapist, or psychologist, online appointment booking systems are guaranteed to maximize the productivity and efficiency of your practice.
‍
‍Therapy scheduling software: Efficiently organizing the individual schedules of therapists in effort to produce a unified workflow can be exhausting. Carepatron syncs your personal Google, iCal, and Outlook calendars to generate a workflow that is accessible by all staff members. This way, you will be aware of every team member’s current workload and guarantee physician satisfaction by working around their personal schedule.
‍
‍Psychology software for small practices: Managing the schedule of psychologists can be a very time-consuming task. With Carepatron’s scheduling software, you can streamline this process and save valuable time that can instead be spent doing what you love; seeing patients.
‍
‍Clinic management software: Fortunately, Carepatron’s appointment scheduling software is integrated with numerous other features that will help the management of your clinic operate smoothly. Organize your clinical documentation with helpful templates, manage your medical billing and coding and store electronic health records on a HIPAA-compliant, secure platform. With these features, the management of your clinic is guaranteed to be both efficient and productive.
‍
For the best clinical documents created by medical dictation software, it is also best to never use abbreviations, even if considered universal, as this increases the likelihood of information being misconstrued. Unless you can explain what the abbreviations are for, it is best to avoid them altogether to ensure you are maximizing the use of medical transcription software, and prioritizing patient needs.

Trusted by healthcare professionals

Don’t just take our word for it! Read on to hear directly from our clients.

“First-class, all-in-one healthcare software with integrated appointment scheduling. Carepatron has solved several major pain points for our healthcare team. We now have a centralized calendar and dashboard for all of our client sessions and workflow. Provides us with a single place to support other staff's schedules and to-do lists. It syncs with our other team calendars, plus every staff member's calendar, to ensure we never have another double booking. We use the integrated telehealth tool to provide remote healthcare services from within this mobile app. We utilize auto SMS reminders to reduce client no-shows or late arrivals. It's very customizable, which enhances our workflow without interrupting it. The online scheduling feature is also outstanding. I highly recommend Carepatron. Please go check it out for yourself.”

Shannon M.

Healthcare Team Manager

“Best choice for clinical scheduling, hands down! Our clinic has used Carepatron for close to 2 years, making client scheduling and calendar management much more manageable. The best thing is that it's a complete practice management software so you can manage your online scheduling, health records, and clinic billing in one HIPAA-compliant platform. The single thing I like the most is that the software sends appointment confirmations to clients and automates SMS text messages to clients. Dramatically reducing how many clients do not show up for bookings. The mobile app helps us manage scheduling after hours or while running between offices. I also like how the telemedicine calling is within the tool like google calendar.”

Wendy L.

Psychologist

“Most straightforward medical scheduler by a long way. Carepatron has dramatically simplified our medical scheduling process and comes with online payment and text message reminder integrations. We have fewer no-shows and manage our finances better by getting paid faster. A great medical appointment scheduling tool to get started with because the free version is 100% amazing. The only limitation is the volume of medical information you can store. This program is ideal for those general practitioners, life coaches, counselors, psychologists, physical therapists, etc. It integrates with telehealth video calls, syncs with your google or outlook calendar, and even sends appointment confirmations text to your clients ahead of their booked appointment.”

Zahi R.

Mental Health Provider

“The best solution for health professionals looking to optimize their approach to appointments and calendar management. The free user account allowed us to sign up for this health scheduling software to make 100% sure it was easy to use and provided us with all of the critical booking tools our clients and health business needed. We were pleased with how Carepatron was complete practice management and scheduling solution. It provides a patient record, invoicing, and payments (Stripe, credit, and debit cards) program. The patient portal offers our clients a single application to book new appointments, reschedule existing appointments and prepay sessions online.”

Lee A.

Life and Wellness Coach

Appointment Scheduling Blogs

We understand that moving to an online scheduling system can seem daunting, especially if you are used to things working in a certain way. Nevertheless, the benefits of scheduling software should not be underestimated. To guide you in the process of understanding exactly what an online appointment booking system would like for your clinic, we recommend reading the following articles.