9 Best Nurse Scheduling Apps in 2023

Explore the top 9 nurse scheduling apps of 2023. Streamline your schedules, enhance collaboration, and boost productivity with our top picks.

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​​Nurse Schedule App
​​Nurse Schedule App

In the high-pressure, fast-paced world of nursing, managing schedules can be daunting. Gone are the days when paper and pencil were the norms; today, nurse scheduling apps revolutionize how healthcare professionals organize their time. But with a sea of options available, how can you determine the best one for you or your healthcare team?

Welcome to our guide: "9 Best Nurse Scheduling Apps in 2023." In this comprehensive review, we dive into the top-tier apps transforming the scheduling process, making it more streamlined and less stressful.

Our target audience? You, the hardworking healthcare professionals who deserve tools that make your lives easier. Whether you're a nurse manager overseeing an entire department's schedule or an individual nurse looking to organize your shifts better, we've got you covered. Using meticulous research and personal experience, we've sifted through the market to present you with the best nurse scheduling apps of 2023. So, grab a cup of coffee and join us as we explore these digital lifesavers together. It's time to take the hassle out of scheduling and let technology do the heavy lifting. Let's get started!

What Should You Look For in App for Nurse Scheduling?

Selecting the right nurse scheduling app is pivotal in managing your time effectively and ensuring smooth operations in your healthcare setting. Here are the key features to consider when choosing Apps for Nurse Scheduling:

User-Friendly Interface: The app should have an intuitive and easy-to-use interface. Nurses often have to operate in high-stress environments, so the last thing you want is an app that's complicated to navigate.

Flexibility and Customizability: Look for an app to customize schedules according to your specific needs. Every healthcare facility has unique requirements, and the app should be able to accommodate these effortlessly.

Collaborative Features: Good scheduling apps allow for real-time collaboration, enabling nurses to swap shifts, leave notes, and communicate directly within the app.

Mobile Accessibility: An excellent nurse scheduling app should be accessible. It should have a well-designed mobile version that lets you check and update schedules from anywhere, anytime.

Reliable Customer Support: Technical glitches are inevitable with any software. Choose an app that provides robust customer support and promptly addresses issues.

Compliance with Labor Laws: The app should facilitate compliance with labor laws, such as overtime regulations. This feature can be crucial in avoiding legal issues and ensuring fair scheduling.

Integration Capabilities: The app should easily integrate with other systems that your healthcare facility uses, such as payroll systems, electronic health records, or HR systems.

Remember, the best nurse scheduling app meets your specific needs and enhances the efficiency of your operations. Spend time understanding the features of each app and how it can benefit your work environment.

The 9 Best Nurse Scheduling Apps Available in 2023

1. Carepatron

Carepatron is an all-in-one healthcare management platform with excellent nurse scheduling features. It integrates seamlessly with other Carepatron modules, making it a comprehensive solution for healthcare professionals.

Carepatron Best Features

  • Streamlined Scheduling: Carepatron's user-friendly interface makes scheduling shifts a breeze.
  • Real-time Collaboration: Nurses can swap shifts and leave notes directly within the app.
  • Integrated Healthcare Management: Carepatron combines scheduling, patient management, billing, and more into a single platform.
  • Mobile Accessibility: Access your schedules anytime, anywhere with Carepatron's mobile-friendly design.

Carepatron Limitations

  • The interface might be overwhelming for users unfamiliar with comprehensive healthcare management platforms.
  • Advanced features may require some time to learn.

Carepatron Pricing

  • Free Plan: Access basic features for free.
  • Pro Plan: $12 per user per month.
  • Organization Plan: $19 per user per month.

Carepatron Reviews

  • Capterra: 4.5/5 stars based on 69 reviews
  • G2: Not available

2. NurseGrid


NurseGrid is a dedicated nurse scheduling app designed by nurses for nurses. The software aims to simplify scheduling, communication, and job searching for nurses.

NurseGrid Best Features

  • Peer-to-Peer Shift Swapping: Nurses can easily swap shifts with their colleagues directly within the app.
  • Job Search: Nurses looking for more work can use the app to find and apply for jobs.
  • Sync Across Devices: The app syncs across devices, allowing nurses to access their schedules wherever they are.

NurseGrid Limitations

  • Not as comprehensive as some other scheduling apps - it's explicitly focused on scheduling.
  • Some users have reported occasional glitches in the app.

NurseGrid Pricing

  • NurseGrid is free to use, with a premium version offering more features.

NurseGrid Reviews

  • Google Play: 4.4/5 stars based on 3.76k reviews
  • G2: 4.9/5 stars based on 6

3. Shiftboard


Shiftboard is a powerful employee scheduling software in various industries, including healthcare. It offers robust features designed to streamline the scheduling process.

Shiftboard Best Features

  • Automated Scheduling: Shiftboard can automatically generate schedules based on predefined rules.
  • Employee Self-Service: The app allows employees to check their schedules, request time off, and swap shifts.
  • Advanced Reporting: Managers can easily track labor costs, overtime, and other vital metrics.

Shiftboard Limitations

  • The software can be complex, with a steep learning curve for new users.
  • Some users report that the interface is not very intuitive.

Shiftboard Pricing

  • Contact Shiftboard for pricing details.

Shiftboard Reviews

  • Capterra: 4.4/5 (based on 238 reviews)
  • G2: 4.5/5 (based on 8 reviews)
  • Google Play: 4.6/5 (based on 2.15k reviews)

4. ScheduleAnywhere


ScheduleAnywhere is a cloud-based scheduling system that allows nursing managers to create, manage, and share schedules from any device. It offers features specifically designed to meet the needs of the healthcare industry.

ScheduleAnywhere Best Features

  • Real-Time Access: Managers and employees can access schedules anytime, anywhere.
  • Flexible Scheduling: Supports fixed, rotating, split, and variable shifts.
  • Automatic Notifications: Sends email or text messages for shift assignments and changes.

ScheduleAnywhere Limitations

  • The user interface could be more intuitive, according to some users.
  • The mobile app may lack some of the functionality of the web version.

ScheduleAnywhere Pricing

  • Offers a free trial, but you need to contact ScheduleAnywhere for pricing details.

ScheduleAnywhere Reviews

  • Capterra: 4.6/5 (based on 60 reviews)
  • G2: 4.3/5 (based on 13 reviews)
  • Google Play: 3/5 (based on 275 reviews)

5. HealthStream


HealthStream is a comprehensive healthcare talent management solution that includes nurse scheduling features. It's designed to help healthcare organizations manage their workforce more effectively.

HealthStream Best Features

  • Competency Management: Helps ensure that all staff meet the necessary competency requirements.
  • Learning Management: Includes tools for managing training and development.
  • Scheduling: Provides tools for creating and managing schedules.

HealthStream Limitations

  • The comprehensive software may make it more complex than some users require.
  • It may take time to learn all the system's features thoroughly.

HealthStream Pricing

  • Contact HealthStream for pricing details.

 HealthStream Reviews

  • Capterra: 4.6/5 (based on 10 reviews)
  • G2: 4.3/5 (based on 46 reviews)

6. Snap Schedule

Snap Schedule

Snap Schedule is a comprehensive scheduling solution with various features to streamline and simplify nurse scheduling.

Snap Schedule Best Features

  • Drag-and-Drop Scheduling: Effortlessly create and modify schedules.
  • Shift Templates: Use templates to replicate common shift patterns easily.
  • Time Off Management: Effectively manage and track nurses' time off.

Snap Schedule Limitations

  • The interface may feel overwhelming due to its various features.
  • Some users report the mobile app could be improved.

Snap Schedule Pricing

  • Contact Snap Schedule for pricing details.

 Snap Schedule Reviews

  • Capterra: 4.5/5 (based on 14 reviews)
  • G2: 4.3/5 (based on 2 reviews)
  • Google Play: 3.2/5 (based on 57 reviews)

7. Humanity


Humanity is a cloud-based employee scheduling platform that caters to various industries, including healthcare. It aims to help streamline nurse scheduling processes.

Humanity Best Features

  • Auto-fill Schedule: Automatically fills in open shifts based on predefined parameters.
  • Employee Shift Trade: Allows nurses to swap shifts, pending manager approval.
  • Time and Attendance: Tracks clock-ins and clock-outs, overtime, and breaks.

Humanity Limitations

  • Some users report the mobile app is less intuitive than the web version.
  • Occasionally, users experience glitches and slow loading times.

Humanity Pricing

  • Starter: Contact Humanity for pricing details.
  • Classic: Contact Humanity for pricing details.
  • Enterprise: Contact Humanity for pricing details.

Humanity Reviews

  • Capterra: 4.3/5 (based on 289 reviews)
  • G2: 4.3/5 (based on 914 reviews)
  • Apple Store: 4.9/5 (based on 69 reviews)
  • Google Play: 4.7/5 (based on 8.46k reviews)

8. When I Work

When I Work

When I Work is an employee scheduling app that helps simplify and automate creating schedules for nurses.

When I Work Best Features

  • Team Messaging: Enables clear and efficient communication within teams.
  • Job Sites: You can manage multiple sites or departments within your facility.
  • Time Clock: Built-in time clock for accurate time tracking.

When I Work Limitations

  • Some users report occasional software glitches.
  • There is a learning curve for first-time users.

When I Work Pricing

  • Standard: $2.50 per user per month.
  • Advanced: $6 per user per month.

When I Work Reviews

  • Capterra: 4.5/5 (based on 1,020 reviews)
  • G2: 4.4/5 (based on 273 reviews)
  • Apple Store: 4.7/5 (based on 44 reviews)
  • Google Play: 4.7/5 (based on 58k reviews)

9. Deputy


Deputy is a robust workforce management solution that offers efficient employee scheduling, time & attendance, and communication features.

Deputy Best Features

  • Auto-Scheduling: Creates optimal schedules using a variety of factors.
  • Tasking: Assign and track tasks to ensure they are completed on time.
  • Communication: Integrated communication tools to keep everyone informed.

Deputy Limitations

  • The mobile app could use some improvement, as per user feedback.
  • Some users find the software a bit expensive.

Deputy Pricing

  • Scheduling: $3.50 per user per month
  • Time and Attendance: $3.50 per user per month
  • Premium: $4.90 per user per month
  • Enterprise: Contact Deputy for pricing details.

Deputy Reviews

  • Capterra: 4.6/5 (based on 623 reviews)
  • G2: 4.6/5 (based on 216 reviews)
  • Apple Store: 5/5 (based on 16 reviews)
  • Google Play: 4.7/5 (based on 13.3k reviews)

Your Nurse Schedule Is Better With Carepatron

Carepatron stands out as a truly comprehensive solution in nurse scheduling apps. It's not just about scheduling - Carepatron transforms how healthcare professionals manage their time, communicate with their teams, and deliver care. By providing features tailored specifically for nurses, it streamlines shift scheduling, task management, and secure team messaging. Carepatron brings a unique approach to nurse scheduling, reducing administrative tasks and allowing nurses to dedicate more time to their patients.

Moreover, Carepatron's user-friendly interface ensures that you can easily create and modify schedules, no matter your tech-savviness level. The app also understands the unpredictability of the healthcare environment, offering flexibility for last-minute changes.

Ultimately, Carepatron makes nurse scheduling more efficient, less time-consuming, and more user-friendly, improving the overall work-life balance for nursing professionals.

Don't let scheduling hold you back from delivering the best possible care. Sign up for Carepatron today and experience a new standard in nurse scheduling.

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