9 Best Nurse Scheduling Apps in 2024

In the fast-paced world of healthcare, nursing staff are the unsung heroes, tirelessly working around the clock to deliver patient care.

Efficient scheduling is crucial in ensuring that this care is continuous and consistent. Nurse scheduling has also seen innovative solutions as we embrace technology in every aspect of our lives.

The year 2024 brings a suite of nurse scheduling apps designed to streamline shift planning, reduce administrative burdens, and support work-life balance for nursing professionals.

This guide will delve into the nine best nurse scheduling apps that stand out for their features, user-friendliness, and reliability, empowering nursing staff and administrators alike to foster a more structured and less stressful working environment.

What should you look for in the App for Nurse Scheduling?

Selecting the right nurse scheduling app is pivotal in managing your time effectively and ensuring smooth operations in your healthcare setting. Here are the key features to consider when choosing apps for nurse scheduling:

• User-friendly interface: The app should have an intuitive and easy-to-use interface. Nurses often have to operate in high-stress environments, so the last thing you want is an app that's complicated to navigate.
• Flexibility and customizability: Look for an app to customize schedules according to your specific needs. Every healthcare facility has unique requirements, and the app should be able to accommodate these effortlessly.
• Collaborative features: Good scheduling apps allow for real-time collaboration, enabling nurses to swap shifts, leave notes, and communicate directly within the app.
• Mobile accessibility: An excellent nurse scheduling app should be accessible. It should have a well-designed mobile version that lets you check and update schedules and access your shift schedule from anywhere, anytime.
• Reliable customer support: Technical glitches are inevitable with any software. Choose an app that provides robust customer support and promptly addresses issues.
• Compliance with labor laws: The app should facilitate compliance with labor laws, such as overtime regulations. This feature can be crucial in avoiding legal issues and ensuring fair scheduling.
• Integration capabilities: The app should easily integrate with other systems that your healthcare facility uses, such as payroll systems, electronic health records, or HR systems.

Remember, the best nurse scheduling app meets your specific needs and enhances the efficiency of your operations. Spend time understanding the features of each app and how it can benefit your work environment.

The 9 Best Nurse Scheduling Apps Available in 2024

1. Carepatron

Carepatron is an all-in-one healthcare management platform with excellent nurse scheduling features. It integrates seamlessly with other Carepatron modules, making it a comprehensive solution for healthcare professionals.

Carepatron best features

• Carepatron's user-friendly interface makes scheduling shifts a breeze.
• Real-time collaboration: Nurses can swap shifts and leave notes directly within the app.
• Integrated healthcare management: Carepatron combines scheduling, patient management, billing, and more into a single platform.
• Mobile accessibility: Access your schedules anytime, anywhere with Carepatron's mobile-friendly design.

Carepatron limitations

• The interface might be overwhelming for users unfamiliar with comprehensive healthcare management platforms.
• Advanced features may require some time to learn.

Carepatron pricing

• Free plan: Access basic features for free.
• Pro plan: $12 per user per month.
• Organization plan: $19 per user per month.

Carepatron reviews

• Capterra: 4.8/5 stars based on 127 reviews
• G2: 4.5/5 stars based on 69 reviews

2. NurseGrid

NurseGrid is a dedicated nurse scheduling app designed by nurses for nurses. The software aims to simplify scheduling, communication, and job searching for nurses.

NurseGrid best features

• Peer-to-peer shift swapping: Nurses can easily change shifts with their colleagues directly within the app.
• Job search: Nurses looking for more work can use the app to find and apply for jobs.
• Sync across devices: The app syncs across devices, allowing nurses to access their schedules wherever they are.

NurseGrid limitations

• It's not as comprehensive as some other scheduling apps - it's explicitly focused on scheduling.
• Some users have reported occasional glitches in the app.

NurseGrid pricing

• NurseGrid is free to use, but a premium version offers more features.

NurseGrid reviews

• Capterra: Not Available
• G2: 4.9/5 (Based on 9 reviews)

3. Shiftboard

Shiftboard is a powerful employee scheduling software in various industries, including healthcare. It offers robust features designed to streamline the scheduling process.

Shiftboard best features

• Automated scheduling: Shiftboard can automatically generate schedules based on predefined rules.
• Employee self-service: The app allows employees to check their schedules, request time off, and swap shifts.
• Advanced reporting: Managers can easily track labor costs, overtime, and other vital metrics.

Shiftboard limitations

• The software can be complex, with a steep learning curve for new users.
• Some users report that the interface is not very intuitive.

Shiftboard pricing

• Contact Shiftboard for pricing details.

Shiftboard reviews

• Capterra: 4.4/5 (based on 238 reviews)
• G2: 4.5/5 (based on 50 reviews)

4. ScheduleAnywhere

ScheduleAnywhere is a cloud-based scheduling system that allows nursing managers to create, manage, and share schedules from any device. It offers features specifically designed to meet the needs of the healthcare industry.

ScheduleAnywhere best features

• Real-time access: Managers and employees can access schedules anytime, anywhere.
• Flexible scheduling: Supports fixed, rotating, split, and variable shifts.
• Automatic notifications: Sends email or text messages for shift assignments and changes.

ScheduleAnywhere limitations

• The user interface could be more intuitive, according to some users.
• The mobile app may lack some of the functionality of the web version.

ScheduleAnywhere pricing

• It offers a free trial, but you must contact ScheduleAnywhere for pricing details.

ScheduleAnywhere reviews

• Capterra: 4.6/5 (based on 60 reviews)
• G2: 4.3/5 (based on 13 reviews)

5. HealthStream

HealthStream is a comprehensive healthcare talent management solution that includes nurse scheduling features. It's designed to help healthcare organizations manage their workforce more effectively.

HealthStream best features

• Competency management: Helps ensure that all staff meet the necessary competency requirements.
• Learning management: Includes tools for managing training and development.
• Scheduling: Provides tools for creating and managing schedules.

HealthStream limitations

• The comprehensive software may make it more complex than some users require.
• It may take time to learn all the system's features thoroughly.

HealthStream pricing

• Contact HealthStream for pricing details.

 HealthStream reviews

• Capterra: 4.3/5 (based on 40 reviews)
• G2: 4.3/5 (based on 96 reviews)

6. Snap Schedule

Snap Schedule is a comprehensive scheduling solution with various features to streamline and simplify nurse scheduling.

Snap Schedule best features

• Drag-and-drop scheduling: Effortlessly create and modify shift schedules.
• Shift templates: Use templates to replicate common shift patterns easily.
• Time off management: Effectively manage and track nurses' time off for better nurse life balance.

Snap Schedule limitations

• The interface may feel overwhelming due to its various features.
• Some users report the mobile app could be improved.

Snap Schedule pricing

• Contact Snap Schedule for pricing details.

 Snap Schedule reviews

• Capterra: 4.4/5 (based on 24 reviews)
• G2: Not available

7. Humanity

Humanity is a cloud-based employee scheduling platform that caters to various industries, including healthcare. It aims to help streamline nurse scheduling processes.

Humanity best features

• Auto-fill schedule: Automatically fills in open shifts based on predefined parameters.
• Employee shift trade: Allows nurses to swap shifts for easy shift coverage, pending manager approval.
• Time and attendance: Tracks clock-ins and clock-outs, overtime, and breaks.

Humanity limitations

• Some users report the mobile app is less intuitive than the web version.
• Occasionally, users experience glitches and slow loading times.

Humanity pricing

• Contact Humanity for pricing details.

Humanity reviews

• Capterra: 4.3/5 (based on 289 reviews)
• G2: 4.3/5 (based on 995 reviews)

8. When I Work

When I Work is an employee scheduling app that helps simplify and automate creating schedules for nurses.

When I Work best features

• Team messaging: Enables clear and efficient communication within teams.
• Job sites: You can manage multiple sites or departments within your facility.
• Time clock: Built-in time clock for accurate time tracking.

When I Work limitations

• Some users report occasional software glitches.
• There is a learning curve for first-time users.

When I Work pricing

• Standard: $2.50 per user per month.
• Advanced: $6 per user per month.

When I Work reviews

• Capterra: 4.5/5 (based on 1,061 reviews)
• G2: 4.3/5 (based on 278 reviews)

9. Deputy

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Deputy is a robust workforce management solution that offers efficient employee scheduling, time & attendance, and communication features.

Deputy best features

• Auto-scheduling: Creates optimal schedules using a variety of factors.
• Tasking: Assign and track tasks to ensure they are completed on time.
• Communication: Integrated communication tools to keep everyone informed.

Deputy limitations

• The mobile app could use some improvement, as per user feedback.
• Some users find the software a bit expensive.

Deputy pricing

• Scheduling: $3.50 per user per month
• Time and attendance: $3.50 per user per month
• Premium: $4.90 per user per month
• Enterprise: Contact the Deputy for pricing details.

Deputy reviews

• Capterra: 4.6/5 (based on 707 reviews)
• snapschedule4.6/5 (based on 275 reviews)

Your nurse schedule is better with Carepatron

Carepatron stands out from the competition by providing a platform that lets your calendar. This feature ensures that nursing professionals can compare calendars with their work shifts and add personal calendar events and appointments at a glance, making work-life balance more attainable.

The app's flexibility in viewing and managing shift calendars on the go means that nurses can bid farewell to cumbersome binders and printouts. Whether at home or in the middle of a busy shift, you'll have on-the-go access to your calendar, which is always at your fingertips, simplifying the juggling act of a nurse's life and letting you easily view shift details.

You can also take advantage of easy clinical documentation, seamless telemedicine integration, and real-time communication with your team, making administrative tasks a breeze. With Carepatron, you can have all the features you need for a more effortless work experience in one convenient platform.

Sign up today to experience the benefits of Carepatron in your nurse scheduling and see why it's one of the top apps for nursing professionals.