Guide To Managing Patients Better

Patient management refers to the set of tools that healthcare practices adopt to manage the treatment of patients and ensure they are receiving the best quality care possible.

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What is patient management?

What is patient management?

Patient management refers to the set of tools that healthcare practices adopt in order to manage the treatment of patients and ensure they are receiving the best quality care possible. More recently, patient management has extended past simply providing treatment for a specific illness or injury, and toward aims to develop meaningful relationships between patients and physicians. Patient management is applicable from the beginning steps of booking an initial appointment and impacts the session, aftercare, continued treatment (if applicable), and payment processes. Establishing effective patient management has become a key aspect of operating a successful healthcare practice and it isn’t uncommon for potential clients to choose their healthcare provider based on the patient management tools that they observe. As developments in technology begin to impact the healthcare industry, we have seen a rise in what is known as practice management software. This type of software is a key tool in establishing positive relationships with patients that unifies appointment scheduling, treatment plans, medical billing, and patient records into a central space, guaranteeing that the unique needs of patients are being met.

6 effective tips to manage patients better

Developing and improving patient care management should always be a priority for your healthcare practice, and we are here to provide you with some key strategies to facilitate this. 

Use online appointment scheduling tools

Appointment scheduling is the very first aspect of your healthcare practice that a patient is exposed to. As such, it is important that your booking system is effective, and simplicity and accessibility are the best ways to achieve this. An online appointment scheduling tool will allow patients to access your business’s website and select from a list of available appointments at a time that best suits them. Patients often lead busy lives, so allowing them to book an appointment without having to wait for the clinic’s opening hours is a great advantage.’

Use practice management software

Practice management software refers to a centralized platform that incorporates various features aimed at boosting productivity and efficiency of operations within a healthcare practice. These systems sync staff calendars to ensure that the workflow operates smoothly, streamline appointment booking processes, manage and store clinical documentation and patient records, and significantly simplify payment and billing processes. With a practice management system, the streamlining of administrative tasks will allow your business to save valuable amounts of time and money that can be redirected to delivering high-quality healthcare services to patients in need. 

Form a patient flow team for quality improvement

Patient flow refers to the movement of patients through a healthcare practice. An optimal patient flow will mean that patients who require the most urgent care are seen and treated first, whilst still ensuring as minimal a wait time as possible for the other, less urgent patients. However, actually managing this process can be difficult, particularly if it is especially busy and/or you are understaffed. One of the best ways to manage patient flow is by establishing a patient flow team. These team members can identify and organize the prioritization of patients being seen, and implement interventions aimed at improving patient flow. 

Align reporting with department heads for optimization

Often, the treatment of a patient in a practice, particularly a hospital, involves being transferred between several departments. During busy times, it is understandable how inter-department communication lacks, however, you should implement a system aimed at preventing these instances of inadequate communication. Department heads need to be informed of the treatment methods that occurred outside of their department to guarantee that the patient is being treated as efficiently and appropriately as possible. 

Explore different staffing models

Excessive waiting times are a frequent cause of patient dissatisfaction, and being open to altering your practice’s staffing model could help reduce waits. Analyzing data related to typically busy periods will allow you to have more staff on-call in case your practice becomes overwhelmed with patients. You should also manage your patient flow in relation to your capacity constraints; there will always be a limited number of patients that can be seen at one time, but matching this with demands should help reduce waiting times. 

Use technology to improve patient care and safety

Technological advancements are becoming increasingly common in healthcare practices, and they provide physicians with helpful tools to manage patient flow. Most systems implemented in healthcare practices display patient records in real-time. This means that whenever a change is made to the treatment of a patient, as long as it is uploaded onto their records, then all other healthcare providers can be kept informed. Technology greatly improves the communication between departments and facilities, as well as saving your clinic significant amounts of time by streamlining administrative tasks.

6 effective tips to manage patients better
Using Carepatron's software to manage patients better

Using Carepatron's software to manage patients better

Regardless of how overwhelming it might seem, managing patients effectively is truly quite simple. There are various tools and strategies that you can employ to improve your patient flow, however, we highly recommend implementing practice management software. Carepatron offers a HIPAA-compliant system that is integrated with features designed to ensure your healthcare business operates smoothly. With organizational tools, you can ensure that your workflow is productive whilst still taking into consideration the individual schedules of all staff members. Physicians can use clinical note templates to improve consistency, with these notes and records encrypted and stored in an accessible yet highly secure place. Patients have access to a patient portal that allows them to view their medical records, as well as access appointment and payment information. All of these features are designed to elevate the patient experience at your healthcare practice, giving them a greater role to play in managing their own health whilst still ensuring their needs are being met.

Using Carepatron's software to manage patients better

Regardless of how overwhelming it might seem, managing patients effectively is truly quite simple. There are various tools and strategies that you can employ to improve your patient flow, however, we highly recommend implementing practice management software. Carepatron offers a HIPAA-compliant system that is integrated with features designed to ensure your healthcare business operates smoothly. With organizational tools, you can ensure that your workflow is productive whilst still taking into consideration the individual schedules of all staff members. Physicians can use clinical note templates to improve consistency, with these notes and records encrypted and stored in an accessible yet highly secure place. Patients have access to a patient portal that allows them to view their medical records, as well as access appointment and payment information. All of these features are designed to elevate the patient experience at your healthcare practice, giving them a greater role to play in managing their own health whilst still ensuring their needs are being met.

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