Why voice to text will replace medical transcription in 2022 (healthcare)

Jamie Frew
Jamie Frew

What is medical transcription? 

As a medical professional, you probably struggle to find enough hours in the day to provide treatment to your patients, let alone have time for tedious paperwork. Unfortunately, keeping a paper trail of every interaction with your patients is not only best practice, but it's a legal requirement for almost all healthcare providers.

In addition to this, many benefits come with keeping well-organized, detailed, and legible medical records for each patient you see. 

Progress notes and medical reports act as a means of communication within and between care teams for each patient. Electronic health records (EHR's) enable doctors' offices and other practices within the medical field to stay up to date with the most recent health information for each patient. This ensures patient care is appropriate and accurate across all independent contractors involved(whether part-time or full-time). 

As a healthcare professional, remembering every patient detail takes a significant toll on your mental load. Transcribing provides an important reference point for you.🤓 It ensures you can maintain a relationship with each patient by having a clear EHR record that reflects the patient's progress and essential details. 

We can go on all day, but as you can see, excellent medical transcription is not only desirable but necessary within the healthcare industry. 

One solution is to voice record yourself. This is much faster than typing or handwriting, but issues arise when transcribing these voice recordings to written reports. The medical transcription industry is effectively the traditional solution to this problem. People go through a training program to become a 'transcriber' or 'healthcare documentation specialist.' Their job description is to provide transcription services within the healthcare industry. 

Alternatively, there is now speech recognition software that can provide a far shorter turnaround time. It also means you don't have to pay a certified medical transcriptionist to type up your dictation or do your proofreading. 

Medical Transcriptionist as a career path (and why you shouldn't be one)

Medical transcriptionists listen to recordings dictated by doctors, nurses, and other healthcare providers and transcribe them into medical documents. Those working in medical transcriptionist jobs have learned abbreviations and crucial medical terminology to create appropriate documents such as health records and discharge summaries. Additionally, medical transcriptionists are versed in HIPAA and other privacy laws.

Medical transcription services vs. Medical transcriptionist

Today doctors and other health professionals are faced with additional responsibilities and regulatory challenges. They need their documentation to be more accurate and complete to ensure their practice stays relevant. This means practitioners move from outdated handwritten patient notes to either medical transcription services or AI-Powered voice transcription software. 

Thinking of switching? 

We've listed some pros and cons below so you can decide which solution suits your practice best. 

AI-Powered Voice Transcription Software


Efficiency: No matter how quick you type, recording yourself speaking will be faster. This helps you both capture more information allowing for more in-depth insight and assessment. 

Rapport: Using AI-Powered Voice Recognition software will benefit you and your clients by creating time for you to focus on what's important. Meaning they will be able to be seen faster and for more extended periods. This results in better client relationships and treatment outcomes.

Compliance: Outsourcing your transcription and sending a patient's personal data away to an external medical transcription organization can be risky. There is always a chance the transcriptionist may unwittingly share some of your patient's confidential information. Using software that transcribes as you speak means that you are the only person who will have access to this data. 

Costs: Voice transcription software is going to come in at a significantly lower price than paying a qualified medical transcriptionist to painstakingly type out all of your client notes. If cost is something you are concerned about, then the software is the right option for you. 


Formatting: Using transcription software will mean you need to go through and proofread the notes that have been transcribed to ensure that the syntax and grammar are correct. 

Training: Employing a new software will always mean a bit of training to get used to using it. 

Medical Transcription Services 


Easy of use: Medical transcription services provide an easy way to make sure your client notes are typed up despite their cost. 

Improved accuracy: Having a human at the other end of the line can mean that the accuracy of the transcription will be enhanced. 


Cost: Outsourcing medical transcription is significantly more costly than using medical transcription software. 

HIPPA Compliance: Ensuring another organization remains HIPPA compliant is tricky. Often when staff leaves, there can be lapses, exposing you to huge risks.

Time: Waiting for backlogs to be cleared and urgent patient assessments to be transcribed can be frustrating, especially when you need to make changes after receiving the transcription. 

EHR integration: With medical transcription software, your notes and assessments will be automatically integrated into the EHR software. With a medical transcription service, you'll need to transfer the documents yourself. This is a huge pain! 😤

Why voice to text software will replace Medical transcription jobs

According to the US Bureau of Labor Statistics, demand for medical transcription is rapidly declining. This doesn't initially make much sense as the aging population, and the increase in chronic conditions within the population would expect that demand for transcription services would be on the up. 

So why can this trend be observed? 

In short, it's because speech recognition software is better. 

Technology such as AI-Powered Voice Recognition Software allows for practitioners to use their voice to immediately transcribe client notes cost-effectively. 

What is the best Medical transcription software for healthcare?

If you've got this far through the article, you've probably realized that AI-Powered Voice Transcription Software isn't the future, it's here, and it's available now. So why not give it a go? 

The only real question is which software platform do you choose? 

In terms of AI-Powered Voice, Transcription Carepatron provides the most accurate and up-to-date software that will enable easy integration with any workflow. In addition to this, Carepatron offers an all-in-one, mobile-friendly healthcare workspace that also provides a client portal, scheduling, telehealth capabilities, and award-winning customer support. 

Use Carepatron for free to transcribe all of your medical notes and forget about typing forever! 

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