An effective appointment calendar will guarantee that your healthcare practice is as productive as possible. We have collated some key strategies that can help guide you in generating an efficient appointment calendar:
Set up availability and services
The first step to creating an effective appointment calendar is to upload the offered services and available appointment times. The calendar should include information regarding the duration and prices of services and the available practitioners during each time slot. Ensure that you keep some time free for lunch and other breaks, and including a 15-minute buffer between each appointment can be an effective method of managing appointments that run overtime.
Create automated reminders
Reducing no-shows is often a high priority of healthcare practices, as they lead to a loss in revenue and waste valuable time. Creating customized reminders is often a part of scheduling systems that leads to a significant reduction in no-shows. These reminders are sent out to patients before upcoming appointments and have reduced up to 99% of no-shows.
Set up calendar sync and app integrations
You and your colleagues likely utilize various calendars, including Google, iCal, and Outlook. Setting up two-way calendar sync will integrate these schedules and eliminate the possibility of double bookings. Another important way to optimize your appointment software is by incorporating other apps your business uses, including social media, marketing, and video conferencing tools. Integrating your apps will allow patients to have a seamless experience with your business and the services you offer.
Share your online booking system
Marketing is an important step in implementing any new feature into your business, and using an online booking system is no different. Ensure that your existing patients have been sent information regarding the new booking system, and try and expand your clientele by sharing your new system via your website, social media platforms, and email campaigns.
Add the appointment calendar to your website
The final important step to implementing an online booking system is adding it to your website. After you have established your new system and are ready for it to be used, add a link to your website that clients can click and will be taken to the booking page. Using a website plugin or a customized calendar widget can encourage patients to use your site to access the new appointment system.
Implementing an online appointment calendar is advantageous to both patients and practitioners. It streamlines a complicated process, improves flexibility, and saves a significant amount of valuable time. Carepatron is a HIPAA-compliant healthcare platform with appointment scheduling features that will significantly benefit your healthcare practice. It syncs with Google, iCal, and Outlook calendars, generates automated appointment reminders, and provides businesses with a centralized workflow, so everyone remains up-to-date with the current workload. Carepatron integrates with various other features that can benefit your healthcare practice, including clinical note storage, telehealth video conferencing, and medical billing and coding. If you are looking to streamline the scheduling process and maximize productivity in your practice, then implementing an online appointment calendar is undoubtedly the way to go!