How Carepatron’s Clinic Management System Works

An online clinic management system refers to an application that allows you to manage your healthcare practice efficiently. The system keeps track of clients, manages appointment scheduling, stores health records, and clinical documentation, and streamlines the medical billing process.

Free forever •  No credit card required  •  Access all features
Best Clinical Notes
Benefits of practice management software

The Practice Management Software you and your clients will love

Clinical appointment scheduling

Appointment Scheduling

Take control of your healthcare schedule with smart calendar management and scheduling tool. Use automatic client reminders and fully integrated telehealth video calling to give you the tools and flexibility to run a modern practice.

Clinical Notes and Clinical Documentation

Health Records

Store all your patient information, clinical notes, and documentation safely in your secure clinic system. We autosave, so you'll never lose work again.

Clinical billing and Clinical online payments

Accept Online Payment

Carepatron online or mobile payments make it easier for your clients to pay for your bills.  You save time a massive amount of time while getting paid twice as fast. What a great way to improve your day and cashflow!

What is an online clinic management system?

What is an online clinic management system?

An online clinic management system refers to an application that allows you to efficiently manage your healthcare practice. Generally, the system keeps track of clients, manages appointment scheduling, stores health records and clinical documentation, and streamlines the medical billing process. Continuous advancements in health-related technology have seen exponential growth in the number of healthcare practices that have implemented clinic management systems. The Insight Partners reported that the market size in 2018 was valued at US $3,143 million and is predicted to reach US $6,740 million by 2027. The widespread implementation of practice management systems reflects the significant benefits that this type of software has on both patients and physicians. Whilst healthcare businesses can save time and money through the organizational qualities of a clinic management system, patients will reap the benefits of improved clinical outcomes, efficient treatment, and safe storage capabilities.

Understanding the purpose of a clinic management system

Understanding the exact purposes of a clinic management system can be difficult to wrap your head around, particularly if you have limited experience with healthcare software. Fortunately, whilst the systems themselves are highly sophisticated, their application and use are simple. With the right software, clinic management is truly made easy:

  • Efficiency: The foundational objective of a clinic management system is to improve the efficiency of a practice. This happens through the integration of different features, allowing practices to streamline administrative tasks and save both time and resources.
  • Communication: Synced calendars across staff members, real-time EHR updates, and video conferencing software enable efficient communication between patients, physicians, and other healthcare providers.
  • Clinical outcomes: A key goal of all healthcare practices is improving clinical outcomes. With improved efficiency and communication, your physicians can focus on delivering the highest quality of care possible without having to worry about missing patient charts, errors in medical bills, or time-consuming clinical notes.
  • Reduced labor: Most businesses are constantly looking for ways to save money, and a clinic management system is a perfect way to facilitate this. Advanced features will streamline administrative tasks like appointment scheduling and medical billing, allowing your business to cut down on labor costs.

Never miss a thing with Carepatron’s clinic software

Regardless of the efficiency that you currently observe in your healthcare clinic, it is undeniable that medical clinic software will lead to improvements. The next, and possibly more complicated, step in deciding to move to a clinic management software is choosing which system works best for your practice. That’s where we can help. Carepatron offers a highly integrated, HIPAA-compliant platform that is guaranteed to boost your productivity and efficiency. Amongst other features, Carepatron offers appointment scheduling software, a patient portal, clinical documentation storage, note templates, and simplified medical billing and coding processes. Regardless of what field of healthcare you work in, Carepatron can help your practice improve its organization and generate better clinical outcomes. Carepatron’s software is used by thousands of healthcare practitioners, who have observed more meaningful relationships with patients, efficient workflows, faster payments, and reduced costs. What’s not to love?

Understanding the purpose of a clinic management system
How does Carepatron's clinic management system work?

How does Carepatron's clinic management system work?

The specific capabilities of the software that you choose will depend on the field of healthcare you work in, the size of your business, and the services that you offer. Some of the features available in Carepatron’s clinic management system include:

  • Online scheduling: Managing a schedule for a healthcare practice takes a lot of time and effort. Not only do you have to work around the individual schedules of each practitioner, but you also have to account for the needs and preferences of patients. The online scheduling system works through these complications for you. Patients can access booking forms through your website or their patient portal and select the time slot that best suits them. Not only does this mean administrative staff no longer have to spend hours on the phone booking, rescheduling, and canceling appointments, but it gives patients much greater flexibility in finding an appointment that suits their personal schedule. 
  • Clinical notes: One of the most time-consuming yet necessary tasks of a healthcare physician is generating clinical notes. Given their importance in a variety of situations, producing accurate clinical notes should be a top priority for physicians. Carepatron boosts the consistency of clinical documentation by providing different note templates, including SOAP and DAP. 
  • Storage: Once these notes have been written, Carepatron provides a safe and secure platform to store them. Cloud-based technology allows these notes to be accessed by their authorized users at any time, whilst bank-level encryption and HIPAA standards guarantee their security. Having quick access to clinical notes allows healthcare physicians to more efficiently communicate with each other, and improves continuity of care.
  • Billing: Carepatron allows healthcare teams to manage billing, invoicing, and payments from within a secure platform. The billing features within the system pick up on errors, allowing your team to cut down on inaccurate claims and get paid faster. Patients have the ability to pay for their appointments online, and depending on your preferences, you can accept various charges, including credit cards and bank transfers. 
  • Patient portal: Carepatron’s patient portal allows patients to play a more direct role in managing their own health care, which has become increasingly desired by clients. The portal includes appointment scheduling and online payment options, giving patients more flexibility in how they want to complete their bookings and payments. Additionally, the portal is integrated with video conferencing software, which allows patients and physicians to connect with each other, regardless of where they are in the world. Since the beginning of the COVID-19 pandemic, video conferencing has become more popular, and it is particularly useful for people who live remotely or face accessibility barriers. 
  • Automated reminders: One of the most persistent issues that healthcare practices have to deal with is no-shows. I’m sure you already know this, but no-shows contribute to a massive waste of time, energy, and money. Carepatron allows you to set up automated appointment reminders that are sent to patients prior to their upcoming appointments. These have been proven to reduce no-shows by up to 99%!

How does Carepatron's clinic management system work?

The specific capabilities of the software that you choose will depend on the field of healthcare you work in, the size of your business, and the services that you offer. Some of the features available in Carepatron’s clinic management system include:

  • Online scheduling: Managing a schedule for a healthcare practice takes a lot of time and effort. Not only do you have to work around the individual schedules of each practitioner, but you also have to account for the needs and preferences of patients. The online scheduling system works through these complications for you. Patients can access booking forms through your website or their patient portal and select the time slot that best suits them. Not only does this mean administrative staff no longer have to spend hours on the phone booking, rescheduling, and canceling appointments, but it gives patients much greater flexibility in finding an appointment that suits their personal schedule. 
  • Clinical notes: One of the most time-consuming yet necessary tasks of a healthcare physician is generating clinical notes. Given their importance in a variety of situations, producing accurate clinical notes should be a top priority for physicians. Carepatron boosts the consistency of clinical documentation by providing different note templates, including SOAP and DAP. 
  • Storage: Once these notes have been written, Carepatron provides a safe and secure platform to store them. Cloud-based technology allows these notes to be accessed by their authorized users at any time, whilst bank-level encryption and HIPAA standards guarantee their security. Having quick access to clinical notes allows healthcare physicians to more efficiently communicate with each other, and improves continuity of care.
  • Billing: Carepatron allows healthcare teams to manage billing, invoicing, and payments from within a secure platform. The billing features within the system pick up on errors, allowing your team to cut down on inaccurate claims and get paid faster. Patients have the ability to pay for their appointments online, and depending on your preferences, you can accept various charges, including credit cards and bank transfers. 
  • Patient portal: Carepatron’s patient portal allows patients to play a more direct role in managing their own health care, which has become increasingly desired by clients. The portal includes appointment scheduling and online payment options, giving patients more flexibility in how they want to complete their bookings and payments. Additionally, the portal is integrated with video conferencing software, which allows patients and physicians to connect with each other, regardless of where they are in the world. Since the beginning of the COVID-19 pandemic, video conferencing has become more popular, and it is particularly useful for people who live remotely or face accessibility barriers. 
  • Automated reminders: One of the most persistent issues that healthcare practices have to deal with is no-shows. I’m sure you already know this, but no-shows contribute to a massive waste of time, energy, and money. Carepatron allows you to set up automated appointment reminders that are sent to patients prior to their upcoming appointments. These have been proven to reduce no-shows by up to 99%!
Discover the clinic software your healthcare practice needs

Join 10,000+ teams using Carepatron to be more productive.

Everything you need in a single Healthcare Business app.

Get Paid Faster With Effective Therapy Billing Software
What Psychologists Need From Their Practice Software
Although delivering quality mental healthcare services is an undoubtedly essential aspect of operating a practice, it is equally important to prioritize efficient management. Realistically, administrative tasks take up a similar amount of time as performing services, and knowing how to streamline these processes to the best of your ability will help save your business significant amounts of time and resources.
Common Psychologists mistakes
What Psychologists Need From Their Practice Software
Managing the day-to-day operations of a psychology practice is essential for your business, many of these tasks are often overlooked. We understand that effectively organizing administrative processes can be difficult, particularly for psychologists who have extremely busy schedules. Fortunately, that’s where we can help.
Starting a Psychology Private Practice
Setting Up A New Medical Practice - Checklist For Business Owners
Whilst opening up your own healthcare practice is undoubtedly an exciting venture, there will be inevitable challenges that you experience along the way. As the healthcare industry continues to grow, expecting to reach a value of $5.5 billion USD by 2025, private practices are increasingly merging into large medical enterprises. However, whilst these hospitals will eliminate the need to pay for startup and overhead costs, there are still significant benefits of operating a smaller private practice.