Payment processing challenges for private practice owners

Payment systems in healthcare can be extremely complicated to navigate. Understanding the medical billing processes and how to manage them best are critical skills for any healthcare business.

Free forever •  No credit card required  •  Access all features
Payment processing challenges for private practice owners
Benefits of Online Payments

The Online Payments you and your clients will love

Online Scheduling

Online Scheduling

Take control of your schedule and calendar from your desktop or mobile app. Use automated appointment reminders and our fully integrated video calling tool to maximize your productivity.

Health Records

Health Records

Store all your patient information, clinical notes, and documentation safely in your secure clinic system. We autosave, so you'll never lose work again.

Accept Payments Online

Accept Payments Online

Carepatron online or mobile payments make it easier for your clients to pay for your bills.  You save time a massive amount of time while getting paid twice as fast. What a great way to improve your day and cashflow!

Payment processing in healthcare

Payment processing in healthcare

The payment system in healthcare, as I’m sure you know, can be extremely complicated to navigate. In addition to understanding the processes of medical billing, healthcare businesses must be familiar with ways in which they can successfully overcome challenges. Whilst it would be optimal for medical billing to always operate smoothly, in reality, this isn’t often the case. However, by adapting to these difficulties and implementing new processes, including accepting online payments and prioritizing compliance, your business will be well on its way to having a highly efficient payment process.

Payments challenges for private medical practices

To elevate the efficiency and effectiveness of your payment system, it is first necessary to have a good understanding of some of the most common challenges facing healthcare businesses. Whilst these do vary, we have compiled a list of six of the most commonly occurring issues of a poor payment system. 

Continued reliance on paper checks and manual processes

One of the largest barriers preventing healthcare businesses from having effective payment processes is a continued reliance on paper methods. Whilst these used to be the only way in which payments could be processed, new technology means the system can now be automated. Effective automation not only saves significant amounts of time, but is also associated with a reduction in errors and late payments. 

Lack of insight into spend and payment trends

The most effective way of improving the systems already in place at your practice is by analyzing your spending and payment trends. Unfortunately, however, this is a strategy that many businesses fail to employ. Implementing data analytics into your practice will allow you to identify the specific areas that require improvement, leading to a more efficient and effective payment system. 

Long cycles lead to late fees

Reliance on manual processes inevitably leads to a drawn-out cycle, which in turn has various negative consequences for healthcare practices. Paper-based invoices take a much longer time to process, contributing to a higher likelihood of missed payments and late fees. 

Poor PHI protection & HIPAA compliance

HIPAA compliance is a crucial aspect of every operation within a healthcare business, including payments. HIPAA compliant payment processing requires the practice to stay on top of frequently changing regulations, and ensure their systems are effectively protecting PHI. If they fail to do so, they will face financial repercussions that can be extremely damaging. 

High fraud risk

Manually processing payments also poses higher risks of fraud for your healthcare business. Whilst it can be hard to completely eradicate the possibility of fraud, automated systems typically have built-in security features that help to protect your data. By implementing these systems into your practice, you can keep your data safe from outside sources, reducing the risk of fraud. 

Slow adoption of electronic payments

Installing electronic payment options into your healthcare business should be high on your list of priorities. Various E-payment options are each designed for different scenarios, and you must conduct research into how these will impact your practice. Finding the best electronic payment solution and implementing it into your business is one of the most effective ways of getting patients to pay on time; a situation that everyone wants!

Payments challenges for private medical practices
Payment processing compliance in healthcare practice

Payment processing compliance in healthcare practice

Understanding how compliance regulations impact payment processes within your healthcare business are essential. HIPAA (Healthcare Insurance Portability and Accountability Act) dictates a series of federal guidelines that each practice has to abide by. This applies to every area of healthcare, but it is especially important in regards to payment considering the type of information and data that requires processing. PHI (Protected Health Information) covers names, addresses, credit card numbers, insurance plans, and medical history, meaning that this information needs to be kept secure at all times, regardless of whether you use manual or automated payment systems.

Failure to comply with HIPAA standards will incur serious consequences for your business, which is a situation you want to avoid. In addition to hefty fines, compliance violations risk losing your license, causing irreparable reputation damage, and even jail time. Implementing strict security protocols into your practice will help you avoid these situations, and improve the efficiency of your payment process.

Tips to overcome common payment process challenges

As you can see, some various issues and challenges can make it difficult for healthcare businesses to optimize their payment processes. Fortunately, however, there are also solutions to these difficulties. Perhaps the best place to start when it comes to improving your payment system is by adopting a patient-centric outlook. Many of the biggest issues of payments in the healthcare system are patient-related; late fees, dissatisfaction with costs, and poor PHI protection. To minimize these challenges and improve the payment experience for customers, you should ensure your billing process is as transparent as possible, introduce electronic payments and integrate with several different insurance providers. These solutions will not only encourage more timely payments, but also indicate to patients that you care about them and their experiences at your business. 

The other biggest area requiring improvement for many healthcare businesses is concerning security. Unsurprisingly, if a patient has had a poor experience with the handling of their private information, it is unlikely that they will want to return to that practice. Your business should be implementing regular staff training programs to ensure that everyone is aware of the most recent compliance regulations, and is handling PHI properly. Whilst security will always pose a risk, there are certain protocols you can put in place to minimize this. These include (but are not limited to) encryption, physical security, password protection, and limited access. 

The final strategy we recommend to improve your practice’s payment process is data analytics. Without a solid understanding of the system already in place, it will be impossible for your business to make any effective changes. Analyzing your processes will allow you to identify specific areas for improvement, leading to a more efficient and effective payment system.

Tips to overcome common payment process challenges
Automation: The answer to ensuring best accounts payable solution

Automation: The answer to ensuring best accounts payable solution

If you are truly interested in optimizing your payment processes (and you should be), it is time for you to look into automation. Whilst it is understandable that moving to a completely new system can be daunting, the development of advanced technology should not be overlooked. Automating manual processes will not only save your business significant amounts of time, but it is also associated with a reduction in errors and faster reimbursement rates. Additionally, these systems typically come integrated with reliable security features that help protect patient information. Many (if not all) of the challenges associated with having an efficient and effective payment process can be resolved through automation. By choosing to move away from manual processes, you will improve patient satisfaction, reduce payment errors, and save both time and money!

Automate your payment processing with Carepatron

The continuous developments in healthcare technology have led to several providers creating systems aimed at streamlining the payment processes for practices. Carepatron is one of these systems, and has been designed to automate your payment process and boost efficiency within a healthcare business. The sophisticated platform is integrated with a variety of features, including medical billing, coding, online payments, clinical documentation, and appointment scheduling. Each of these tools has been shown to not only reduce manual workload, but also save both money and time. The system has been developed with a wide range of users in mind, meaning it is extremely easy to navigate, regardless of an individual’s technological skill. In addition to proving advantageous for healthcare practitioners, Carepatron’s system makes payments easier for clients. With secure online payment options and patient portals, clients will find that both communication and transparency are improved. Now that you are equipped with all the important information regarding automation, it is time to do some research and find the best payment provider for your private practice

Further Reading:

Join 10,000+ Healthcare Professionals using Carepatron.

One app for all your healthcare work

The All-In-One Practice Management Software for Healthcare.

Get Paid Faster With Effective Therapy Billing Software
Ultimate Guide to Healthcare Payments
Healthcare payments are a central component of the healthcare system, and ensure that health businesses and organizations are reimbursed on time. Additionally, healthcare payments are vital to ensure that patients have appropriate coverage when it comes to their treatment. We acknowledge that there are a lot of working parts when it comes to healthcare payments, and it isn’t always easy to wrap your head around these. As a result, we’ve created an ultimate guide of everything you need to know to help drive your business towards success.
Common Psychologists mistakes
Understanding Fee-for-service vs Value-based care
Fee-for-service and value-based care are the two dominant models utilized to deliver healthcare to patients. Whilst historically fee-for-service was the more widely adopted system, the healthcare industry is beginning to see a rise in value-based care models. In fact, the Health Care Payment Learning and Action Network reported that 36% of reimbursement contracts in the US are now value-based, which is a significant increase from previous years.
Starting a Psychology Private Practice
Bookkeeping for Private Practice - Do therapists need a business bank account
If you are in the process of setting up a new healthcare business, and are wondering how to organize your bookkeeping, you need to decide whether or not to open a business bank account. Familiarizing yourself with the processes of bookkeeping for private practice can take a bit of time, and there are various decisions that you need to make. Learning how to stay HIPAA-compliant when it comes to online payments, reports, and reviews can be overwhelming but we’re here to help!